Perfect field staff take photos independently in Buxtehude

Reading time approx. 4 minutes.

You can find the latest and most reader-friendly version of the site here.<-- bitte KLICKEN!

Would you like to keep your stock of field staff photographs for one of the following areas up to date?

• the CRM
• Internet
• Passport photos for travel planning
• ActiveDirectory

Then there is a photo box from Photo Booth Deluxe worth considering.

What should be achieved?

The field service employees in your company have the opportunity to photograph and / or update the individual employee photo at a fixed or periodically changing location (e.g. in the dining room or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional personnel are not needed on site.
You give your staff the chance to identify themselves 100% with their individual employee photo.

The staff photos can be automatically cut to the appropriate format, removed from annoying elements in the background and optionally saved in several formats and aspect ratios.

The solution

You position a photo box perfect for employee photos in your company (e.g. in the Katine, at the ID card or at the reception in a relaxed corner.
The space required is approx. 1.5 mx 1 m.
There the employees can sit down in front of the photo box, similar to a passport photo machine, and see the instructions for the necessary actions on the display.

The monitor serves as a touch screen in parallel as an input terminal for the necessary information such as B. Personal identification, first name, last name and / or date of birth.
Alternatively, the photo booth can also be set up so that the data can be read in immediately from the employee ID card. The information collected in this way is then an element of the file name of the employee photo taken.
Optionally, a data protection screen can be set up with a release option for internal / external use of the employee report.

Following the recording of the employee portrait, the background of the recording can automatically be exchanged for one or more background settings you specified. The head is also determined for each photo, scaled to a specified size and placed at a specified position on the final image.

The photo is saved in a size and aspect ratio specified by you (e.g. square for the ActiveDirectory). The name of the file is used to compare the saved photo and the internal employee data record. We would be happy to help your IT department specify the connection.

A biometric check and a cut to a biometric ID photo are available as optional add-ons.
The image output can take place in parallel in various sizes.
So you always have the right photo for
WhatsApp & Co, XING, Instagram, LinkedIn, Facebook, the CRM system
etc. are available.

Of course, each file can also be “personalized” by means of a company logo and / or the name and position of the employee can be directly visible on the picture.

Advantages of automatic photo processes for reliable employee photos

• Self-made professional staff photos in the highest DSLR quality and studio lighting technology
• Extra data acquisition before or during the recording sequence
• digital branding with your background and logo.
• Sales representatives take photographs according to their corporate design
• perfect throughput speed when many sales representatives have to be photographed in a short period of time
• the employee photo box is noticeably cheaper than a booked portrait photographer
• The name of the employee can also be automatically inserted into the photo without manual rework.

How does the staff get their photo?

So that the CRM system or the ActiveDirectory alone does not benefit from the new photos, the sales representative can choose between three different ways to get his picture as a file.

1. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed on the touchscreen, which the sales representative can use to download the original photo as well as the various sizes for the various target systems.
2. Download via QR code from an offline gallery
   The photo box provides its own WLAN which the sales representative has to dial into.
   At the end of the photo sequence, a QR code is displayed on the touchscreen. This QR code leads to the offline gallery in which the sales representative can load his recordings. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
3. Enter the e-mail address at the end of the photo sequence.
   In this case, the captured photo is immediately sent to the employee's email inbox.

Other deployment options

To get the most out of your investment, you have the following options:

• Use at sales force parties (summer party, Christmas party ...}
• Creation of biometric passport photos and ID photos
• Photos of groups of visitors, for example after a tour of the company
• Use at trade fairs to issue personalized “flyers”
• Employee photos (as already explained)

The cost frame

The investment for purchasing a photo box optimized in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the chance to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the photo box is purchased immediately.

references

Since the system was implemented in 2019, two photo boxes have been permanently installed in Germany and Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your interest in automated employee photos, then register at 09331 8021990 or send an e-mail to office@photobooth-deluxe.de.