Automatically create professional employee recordings in Warendorf

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Would you like to keep your stock of employee recordings for one of the following areas up to date?

• Internet
• HR systems
• cards
• ActiveDirectory
• Exchange
• Outlook
• Employee IDs
• Passport photos for travel planning
• the CRM

Then there is a photo box from Photo Booth Deluxe worth considering.

What should be achieved?

The employees in your company have the opportunity to photograph and/or update the individual employee photo at a fixed or periodically changing location (e.g. in the casino or the company canteen or HR department).
It is essential that this is the case in the form of a self-service process and that additional on-site personnel are not required.
You give your staff the opportunity to fully identify themselves around the clock with their individual employee photo.

The personal photos can be automatically optimized to the ideal format, freed from disturbing elements in the background and optionally saved in certain dimensions and aspect ratios.

A suggested solution

You place a photo box perfect for employee photos in your company (e.g. in the HR department, at the ID office or at the reception in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees will stand in front of the photo box in a similar way to a passport photo machine and see the instructions for the necessary steps on the display.

The monitor serves as a touch screen at the same time as an input terminal for the necessary information such as B. Employee ID, name, surname and/or date of birth.
Alternatively, the photo box can also be set up in such a way that the data can be read directly from the employee ID card. The information collected in this way is then a component of the file name of the employee photo taken.
Optionally, a data protection screen with a checkbox for internal/external use of the employee portrait can also be set up.

After photographing the employee portrait, the background of the image can be automatically replaced with one or more backgrounds specified by you. Likewise, the head of each photo is analyzed, adjusted to a specified size and placed in a specified position on the final image.

The recording is saved in a size and aspect ratio specified by you (eg square for Active Directory). The file name is used to compare the photo taken with the internal employee data record. We would be happy to support your IT department in clarifying the import interface.

A biometric check and an adaptation to a biometric ID photo are available as additional extensions.
The image output can happen synchronously in many dimensions.
So you always have the right photo for
Facebook, LinkedIn, Outlook, WhatsApp & Co, Twitter, the CRM system, Instagram, XING
etc. lying ready.

Of course, each file can also be "branded" with company logos and/or the name and position of the employee can be included directly in the image.

ADVANTAGES of automated photo processes for perfect employee photos

• perfect throughput speed when many employees have to be photographed in a short time interval
• if required, RAW data can also be saved
• self-made reliable staff photos in the highest DSLR quality and studio lighting technology
• the employee photo box is noticeably cheaper than a rented photographer
• The name of the employee can also be automatically inserted into the photo without manual rework.
• digital branding with your background and logo.
• Employee recordings according to your corporate design

How does the employee get his picture?

So that not only the CRM system or the Active Directory can enjoy the new images, there are three different ways for the employee to choose from to get his image as a file.

1. Download via QR code from an offline gallery
   The photo box provides its own WLAN which the employee has to dial into.
   At the end of the sequence, a QR code is displayed on the touchscreen. That QR code leads to the offline gallery from which the employee can load his photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
2. Enter the email address at the end of the photo sequence.
   Then the captured photo is immediately sent to the employee's email address.
3. Download from an online gallery
   At the end of the photo sequence, a code is displayed on the screen or printed out, which the employee can use to download the original photo and the various formats for the different target systems.

Other possible uses

To get the most out of your investment, you have the following options:

• Use at trade fairs to create personalized “flyers”
• Photo attraction at customer events & meetings
• Employee photos (as explained above)
• Use at employee parties (summer party, Christmas party ...}
• Production of biometric passport photos and ID photos

The need for investment

The cost of buying a photo box adapted in this way starts at around €4,400 plus VAT and is worthwhile for companies with around 100 employees or more.
Of course, there is also the possibility to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is kept directly.

references

Since the implementation of the system in 2019, two photo boxes have been permanently installed in Germany and Zurich.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to office@photobooth-deluxe.de.