Take professional employee portraits yourself in Bernau near Berlin

Reading time approx. 4 minutes.

You can find the latest and most reader-friendly version of the site here.<-- bitte KLICKEN!

Do you want to keep your inventory of employee portraits for one of the following areas up to date?

• Employee IDs
• Internet
• Passport photos for travel planning
• Exchange
• the CRM
• HR systems

Then there is a photo box from Photo Booth Deluxe worth considering.

The mission goal

The employees in your company have the opportunity to create and/or update their own employee photo at a fixed location or at alternating locations (e.g. in the dining room or company canteen or HR department).
It is essential that this is the case in the form of a self-service process and that additional employees are not needed on site.
You give your workforce the opportunity to identify themselves to 100% with their own employee photo.

The personal photos can be independently optimized to the right format, removed from disturbing elements in the background and, if desired, saved in certain dimensions and aspect ratios.

Our proposed solution

You place a photo box set up for employee photos in your company (e.g. in the HR department, at the ID office or at the entrance in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can sit in front of the photobooth in a similar way to a passport photo machine and read the instructions for the necessary steps on the display.

The monitor serves as a touch screen at the same time as an input terminal for the necessary information such as B. Personnel ID, first name, last name and/or date of birth.
Alternatively, the photo box can also be programmed in such a way that the data is simply read in from the employee ID card. The data collected in this way will later become part of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a confirmation option for internal / external use of the image.

After the employee picture has been taken, the background of the picture can be automatically replaced with one or many backgrounds specified by you. Likewise, the head of each photo is identified, scaled to a specified size and positioned at a specified location on the final image.

The recording is saved in a size and aspect ratio specified by you (eg square for Active Directory). A comparison is made between the recorded image and the in-house employee data record via the file name. We would be happy to support your IT department in specifying the interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra extension.
The image output can take place in many sizes at the same time.
So you always have the right photo for
LinkedIn, Instagram, Facebook, the CRM system, XING, Twitter
etc. are available.

Of course, each file can also be “branded” with company logos and/or the employee's name and position can be directly visible on the image.

Advantages of automated photo processes for professional employee photos

• optional data acquisition before or during the recording sequence
• Self-made professional staff photos in best DSLR quality and studio flash technology
• digital branding with your background and logo.
• perfect throughput speed when many employees have to be photographed in a short period of time
• the employee photo box is significantly cheaper than a rented photographer
• if required, RAW data can also be saved
• The name of the employee can also be automatically inserted into the photo without manual rework.
• low workload
• Employee portraits according to your corporate design

How did the staff come to the picture?

To ensure that the CRM system or Active Directory is not the only one to benefit from the new images, there are three different ways for employees to receive their image as a file.

1. Download via QR code from an offline gallery
   The photo box provides its own WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code will appear on the screen. The QR code leads to the offline gallery where employees can save their recordings. In contrast to the online gallery, this way only works in the immediate vicinity of the photo booth.
2. Enter the e-mail address at the end of the photo sequence.
   In this case, the captured photo is immediately sent to the employee's email inbox.
3. Download from an online gallery
   At the end of the photo sequence, a code is displayed on the screen or printed out, which the employee can use to download his original photo and the various formats for the various target systems.

Further deployment options

In order to get the most out of your investment, you have the following options:

• Creation of biometric passport photos and ID photos
• Photos of groups of visitors, for example after a tour of the company
• Use at employee parties (summer party, Christmas party ...}
• Use at trade fairs to produce personalized “flyers”
• Photo attraction at customer events & meetings
• Employee photos (as described above)

The cost frame

The investment for the purchase of such a perfected photo box starts at around €4,400 plus VAT and is therefore worthwhile for organizations with around 100 employees or more.
Of course, there is also the opportunity to test the system in advance on a rental basis for 650 € + 1 € / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the photo box is kept immediately.

Customer ratings

Since the implementation of the system in 2019, two photo boxes have been permanently installed in this country and in Switzerland.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by employees.

If we have aroused your interest in automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.