Automatically create uniform employee images in Greven

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Would you like to keep your stock of employee photos for one of the following areas up to date?

• Passport photos for travel planning
• Time cards
• Intranet
• HR systems
• the CRM
• Employee IDs
• ActiveDirectory
• Outlook
• Internet

Then there is a photo box from Photo Booth Deluxe worth considering.

The use of a photo box for employee photos

The employees in your company have the opportunity to photograph and / or update their own employee photo at a fixed or regularly changing location (e.g. in the casino or the company canteen or HR department).
It is important that this is achieved in the form of a self-service process and that additional employees are not needed on the spot.
You give your employees the option to fully identify themselves at any time with their personal employee photo.

The staff photos can be independently adapted to the appropriate format, removed from disturbing elements in the background and, if desired, saved in different dimensions and aspect ratios.

Our proposed solution

You position a photo box that is perfect for employee photos in your company (e.g. in the HR department, at the ID or at the entrance in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There the employees can sit in front of the photo box, similar to the passport photo machine, and see the instructions for the necessary actions on the monitor.

The screen serves as a touchscreen at the same time as an input terminal for the required information such as B. ID, first name, last name and / or date of birth.
Alternatively, the photobox can also be configured in such a way that the data can easily be read from the employee ID. The data recorded in this way then becomes part of the file name of the employee photo taken.
Optionally, a data protection screen with a checkbox for internal / external use of the image can be set up.

After the employee picture has been taken, the background of the picture can be automatically replaced with one or many of the background settings you have specified. The head of every photo is also found, scaled to a specified size and placed on the final image at a specified location.

The recording is saved in a size and format specified by you (e.g. square for the ActiveDirectory). The file name is used to compare the photographed image and the in-house employee data record. We would be happy to support your IT department in determining the connection.

A biometric check and an adaptation to a biometric ID photo are available as an option.
The image output can take place at the same time to some extent.
So you always have the right photo for
LinkedIn, Facebook, WhatsApp & Co, Twitter, Instagram, Outlook
etc. ready.

Logically, each file can also be “branded” with the help of the company logo and / or the name and position of the employee are immediately shown on the picture.

ADVANTAGES of automatic photo processes for professional employee photos

• Self-made professional staff photos in the best DSLR quality and studio lighting technology
• the employee photo box is noticeably cheaper than a rented photographer
• Employee images according to your corporate design
• optimized throughput speed if many employees are to be photographed in a short period of time
• optional branding with your motif and logo.
• extra data acquisition before or during the recording sequence
• if necessary, RAW data are also saved
• even the name of the employee can be automatically added to the photo without manual rework.

How does the employee get the photo?

So that not only the CRM system or the ActiveDirectory can benefit from the new recordings, the employee can choose between three different ways to get his photo as a file.

1. Download via QR code from an offline gallery
   The photo box provides a private WLAN that the employee has to dial into.
   At the end of the recording, a QR code is displayed on the screen. The QR code leads to the offline gallery from which the employee can download his pictures. In contrast to the online gallery, this way only works in the immediate vicinity of the photo booth.
2. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed out on the touchscreen, which the employee can use to download the original photo and the different formats for the various target systems.
3. Entry of the email address at the end of the photo sequence.
   The photo taken is sent directly to the employee's mailbox.

Alternative uses

In order to get the most out of your investment, you have the following options:

• Recording of biometric passport photos and ID photos
• Employee photos (as already described)
• Photo attraction at customer events & congresses
• Recordings of groups of visitors, e.g. after a lecture
• Use at trade fairs to create personalized "flyers"

The need for investment

The price for purchasing a photo box optimized in this way starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees.
Of course, there is also the option of trying out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is kept directly.

references

Since the introduction of the system in 2019, two photo boxes have been permanently installed in this country and in Switzerland.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very popular with employees.

If we are able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an e-mail to office@photobooth-deluxe.de.