Automatically take perfect employee portraits in Hockenheim

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Can you always keep your stock of employee portraits for one of the following areas up to date?

• Outlook
• Passport photos for travel planning
• Internet
• the CRM
• Exchange
• ActiveDirectory
• Flyer
• HR systems

Then there is a photo box from Photo Booth Deluxe worth considering.

The mission goal

The employees in your company have the option to take their own employee photo and / or bring it up to date at a fixed or alternating location (e.g. in the casino or the company canteen or HR department).
It is important that this is achieved in the form of a self-service process and that additional employees are not needed on site.
You give your teams the option to fully identify themselves at any time with their individual employee photo.

The staff photos are automatically cut to the appropriate format, removed from disruptive elements in the background and optionally saved in several dimensions and aspect ratios.

The solution

You can position a photobooth set up for employee photos in your company (e.g. in the HR department, at the ID or at the entrance in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees will stand in front of the photo booth, similar to the passport photo machine, and read the instructions for the necessary steps on the screen.

The screen serves as a touchscreen at the same time as an input terminal for the necessary information such as B. Employee ID, name, family name and / or date of birth.
Alternatively, the photo box can also be configured in such a way that the data can simply be read from the employee ID. The information recorded in this way is then part of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a confirmation option for internal / external use of the image.

After the photograph of the employee portrait, the background of the photo can be automatically replaced with one or different backrounds specified by you. The head is also determined for each photo, adjusted to a specified size and positioned on the final image at a defined position.

The image is saved in a size and aspect ratio that you specify (e.g. square for the ActiveDirectory). The name of the file is used to compare the saved image and the internal employee data record. We would be happy to help your IT department define the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an additional expansion stage.
The image output can take place in several forms at the same time.
So you always have the right photo for
Facebook, XING, WhatsApp & Co, LinkedIn
etc. ready.

Logically, each file can also be “personalized” with company logos and / or the name and position of the employee can be directly visible on the picture.

Advantages of automated photo processes for reliable employee photos

• digital branding with your motif and logo.
• Extra data acquisition before or during the recording sequence
• even the name of the employee can be automatically inserted into the picture without manual rework.
• Employee portraits according to your corporate design
• Automatically produced perfect staff photos in the best DSLR quality and studio flash technology
• RAW data can also be saved on request
• minimal labor
• optimized throughput speed if many employees are to be photographed in a short period of time

How does the employee get the photo?

So that the CRM system or ActiveDirectory alone does not benefit from the new photos, there are three different ways for employees to receive their photos digitally.

1. Download from an online gallery
   At the end of the sequence, a code is displayed or printed on the screen, which the employee can use to copy down his or her original photo and the various formats for the various target systems.
2. Enter the email address at the end of the photo sequence.
   Then the captured photo is sent directly to the employee's email inbox.
3. Download via QR code from an offline gallery
   The photobooth provides a private WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the touchscreen. That QR code leads to an offline gallery from which the employee can download his pictures. In contrast to the online gallery, this path only goes in the immediate vicinity of the photo box.

Alternative deployment options

In order to make the best possible use of your investment, you have the following options:

• Photo attraction at customer events & meetings
• Employee photos (as already explained)
• Production of biometric passport photos and ID photos
• Photos of groups of visitors, e.g. after a lecture
• Use at trade fairs to issue personalized “flyers”
• Use at employee parties (summer party, Christmas party ...}

The cost frame

The investment for purchasing a photo box adapted in this way starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees or more.
Of course, there is also the opportunity to test the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the later purchase if the photo box is bought immediately.

recommendations

Since the implementation of the system in 2019, two photo boxes have been set up permanently in this country and in Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we are able to arouse your interest in automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.