Take standardized employee photographs automatically in Bad Lippspringe

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Can you always keep your inventory of employee photographs for one of the following areas up to date?

• Flyer
• Intranet
• the CRM
• Outlook

Then there is a photo box from Photo Booth Deluxe worth considering.

The use of a photo box for employee photos

The employees in your company have the opportunity to photograph and / or update their own employee photo at a fixed or regularly changing location (e.g. in the dining room or the company canteen or HR department).
It is important that this is the case in the form of a self-service process and that you do not need extra personnel on site.
You give your employees the option to identify themselves at any time to 100% with their individual employee photo.

The staff photos are automatically adapted to the optimal format, removed from disturbing elements in the background and optionally saved in many dimensions and aspect ratios.

One possible solution

You place a photo booth perfect for employee photos in your company (e.g. in the HR department, at the ID or at the reception in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can stand in front of the photo box, similar to a passport photo machine, and see the instructions for the necessary actions on the touchscreen.

The monitor serves as a touchscreen at the same time as an input terminal for the required data such as B. Personnel number, first name, last name and / or date of birth.
Alternatively, the photo box can also be programmed so that the data can simply be read from the employee ID. The information collected in this way then becomes part of the file name of the employee photo taken.
Optionally, a data protection screen with a release option for internal / external use of the employee profile can also be set up.

After the photo of the employee portrait, the background of the photo can be automatically replaced with one or various backgrounds you have specified. Likewise, the head of each photo is determined, scaled to a specified size and placed on the final image at a specified location.

The photo is saved in a size and aspect ratio determined by you (e.g. square for the ActiveDirectory). A comparison between the saved portrait and the in-house employee data set takes place via the name of the file. We would be happy to support your IT department in determining the import interface.

As an extra option, a biometric check and a cut on a biometric ID photo are available.
The image output can take place in parallel in several forms.
So you always have the best possible photo for
Twitter, the CRM system, Outlook, LinkedIn, XING, WhatsApp & Co
etc. lying ready.

Logically, each file can also be “personalized” with the help of the company logo and / or the name and position of the employee will appear on the picture at the same time.

Advantages of automatic photo processes for professional employee photos

• automatic branding with your motif and logo.
• minimized work time
• the employee photo box is significantly more cost-effective than a hired portrait photographer
• if required, RAW data can also be saved
• optional data acquisition before or during the recording sequence
• automatically created professional staff photos in the highest DSLR quality and studio lighting technology
• even the name of the person photographed can be digitally inserted into the picture without manual rework.
• Employee photographs according to your corporate design
• Optimized throughput speed if many employees are to be photographed in a short time frame

How does the employee get his photo?

So that not only the CRM system or the ActiveDirectory can benefit from the new recordings, there are three different ways for the employee to receive his picture digitally.

1. Enter the email address at the end of the photo sequence.
   The photo taken is then sent to the employee's email address.
2. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed out on the touchscreen, which the employee can use to download the original image and the different sizes for the various target systems.
3. Download via QR code from an offline gallery
   The photobox provides its own WLAN which the employee has to dial into.
   At the end of the recording, a QR code is displayed on the touchscreen. This QR code leads to the offline gallery from which the employee can save his recordings. In contrast to the online gallery, this path only goes in the immediate vicinity of the photo box.

Alternative uses

In order to make the best possible use of the purchase, you have the following options:

• Photo attraction at customer events & conferences
• Use at trade fairs to issue personalized “flyers”
• Employee photos (as already explained)
• Recording of biometric passport photos and ID photos
• Use at employee parties (summer party, Christmas party ...}

The need for investment

The investment for purchasing a photo box adapted in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the opportunity to try out the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the system is taken over directly.

Customer ratings

Since the system was implemented in 2019, two systems have been permanently set up in Germany and Zurich.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very popular with employees.

If we are able to arouse your interest in automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.