Automatically take uniform employee photographs in Grevesmühlen

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Are you able to keep your supply of employee photographs up to date for one of the following areas?

• ActiveDirectory
• Outlook
• Intranet
• Internet
• HR systems

Then there is a photo box from Photo Booth Deluxe worth considering.

The mission goal

The employees in your company are given the opportunity to create and/or update their personal employee photo at a fixed location or at a location that changes on a regular basis (e.g. in the dining room or company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that no extra personnel is needed on site.
This gives your workforce the option to fully identify themselves at any time with their individual employee photo.

The personal photos are automatically adjusted to the ideal format, freed from annoying elements in the background and optionally saved in many dimensions and aspect ratios.

A suggested solution

You position a photo box perfect for employee photos in your company (e.g. in the HR department, at the ID or at the entrance in a quiet corner.
The space requirement is approx. 1.5 mx 1 m.
There, the employees can sit in front of the photo box in a similar way to a passport photo machine and see the instructions for the necessary actions on the touchscreen.

The monitor serves as a touchscreen at the same time as an input terminal for the necessary information such as B. Personnel number, first name, last name and/or date of birth.
Alternatively, the photo booth can also be programmed in such a way that the data is read directly from the employee ID card. The information recorded in this way is then part of the file name of the employee photo taken.
Optionally, a privacy screen can also be set up with a confirmation option for internal/external use of the photo.

After photographing the employee picture, the background of the picture can be automatically replaced with one or more backgrounds specified by you. The head is also determined for each photo, adjusted to a specified size and placed in a defined position on the final image.

The recording is saved in a size and aspect ratio specified by you (eg square for the Active Directory). A comparison is made between the saved portrait and the in-house employee data record via the name of the picture. We would be happy to support your IT department in specifying the import interface.

A biometric check and a cut to a biometric ID photo are available as additional extensions.
Image output can happen in several formats at the same time.
So you always have the best photo for
Twitter, WhatsApp & Co, Outlook, XING, Instagram, LinkedIn, Facebook
etc. within easy reach.

Of course, each file can also be "branded" with company logos and/or the name and position of the employee can be immediately included in the picture.

BENEFITS of automatic photo processes for professional employee photos

• Optimized throughput speed when many workers need to be photographed in a short period of time
• minimized work time
• the employee photo box is noticeably cheaper than a rented portrait photographer
• Employee photographs according to your corporate design
• automatic branding with your background and logo.
• automatically created professional staff photos in maximum DSLR quality and studio flash technology
• additional data acquisition before or during the acquisition sequence
• The name of the employee can also be automatically inserted into the photo without manual rework.
• RAW data can also be saved if required

How does the photographed person get their photo?

So that not only the CRM system or the Active Directory can enjoy the new pictures, there are three different ways for the employee to choose from to get his picture digitally as well.

1. Download from an online gallery
   At the end of the photo sequence, a code is displayed on the screen or printed out, which the employee can use to load his original photo and the different formats for the various target systems.
2. Download via QR code from an offline gallery
   The photobox provides a private WLAN that the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the touchscreen. This QR code leads to the offline gallery from which the employee can download his photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
3. Enter the e-mail address at the end of the photo sequence.
   Then the captured photo is immediately sent to the employee's email address.

Additional deployment options

In order to make the best possible use of the acquisition, you have the following options:

• Use at employee parties (summer party, Christmas party ...}
• Photos of groups of visitors, for example after a presentation
• Creation of biometric passport photos and ID photos
• Use at trade fairs to produce personalized “flyers”
• Employee photos (as already explained)

The need for investment

The investment for the purchase of such an optimized photo box starts at around €4,400 plus VAT and pays off for companies with around 100 employees or more.
Of course, there is also the option to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is taken over immediately.

recommendations

Since the implementation of the system in 2019, two photo boxes have been permanently installed in Germany and Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is well received by employees.

If we were able to arouse your interest in automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.