Photographing standardized employee photos automatically in Tübingen

Reading time approx. 4 minutes.

You can find the latest and most reader-friendly version of the site here.<-- bitte KLICKEN!

Are you able to keep your stock of employee pictures up to date for one of the following areas?

• Internet
• Intranet
• Exchange
• Employee IDs
• ActiveDirectory
• Credit cards
• the CRM
• Passport photos for travel planning

Then a photo booth is from Photo Booth Deluxe worth considering.

What should be achieved?

The employees in your company have the opportunity to photograph and/or update the individual employee photo at a fixed location or at a rotating location (e.g. in the dining room or the company canteen or human resources department).
It is essential that this is the case in the form of a self-service process and that additional personnel are not needed on site.
You give your employees the opportunity to identify themselves around the clock to 100% with their individual employee photo.

The personal photos are automatically cut to the appropriate format, freed from disturbing elements in the background and, if desired, saved in certain dimensions and aspect ratios.

Our proposed solution

You place a photo box set up for employee photos in your company (e.g. in the cafeteria, at the ID office or at the reception in a relaxed corner.
The space required is approx. 1.5 mx 1 m.
There, the employees can stand in front of the photo box and read the instructions for the necessary actions on the display, as with the passport photo machine.

The screen serves as a touch screen in parallel as an input terminal for the required information such as e.g. B. ID, first name, last name and/or date of birth.
Alternatively, the Photo Box can also be set up so that the data can be read directly from the employee ID card. The information recorded in this way is then a component of the file name of the employee photo taken.
Optionally, a data protection screen can also be displayed with a release option for internal / external use of the image.

Following the recording of the employee picture, the background of the recording can be automatically replaced with one or more backgrounds specified by you. Likewise, the head is located for each photo, adjusted to a specified size and placed in a defined position on the final image.

The recording is saved in a size and aspect ratio you specify (eg square for Active Directory). The file name is used to compare the portrait taken with the internal employee data set. We would be happy to support your IT department in clarifying the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an optional expansion stage.
The image output can take place simultaneously to some extent.
So you always have the best photo for
XING, Outlook, the CRM system, Instagram, Twitter, WhatsApp & Co
etc. at hand.

Of course, each file can also be “branded” with logos and/or the name and position of the employee can appear directly on the image.

Special advantages of automatic photo processes for professional employee photos

• perfect throughput speed when many workers need to be photographed in a short period of time
• optional data acquisition before or during the acquisition sequence
• Employee images according to your corporate design
• automatic branding with your motif and logo.
• even the name of the employee can be digitally inserted into the photo without manual rework.
• automatically created professional staff photos in best DSLR quality and studio flash technology
• low workload
• RAW data can also be saved if required

How does the employee get his photo?

To ensure that the CRM system or the Active Directory are not the only ones to get hold of the new photos, there are three different ways for the employee to get his photo digitally.

1. Download via QR code from an offline gallery
   The photo box provides its own WLAN that the employee has to dial into.
   At the end of the recording, a QR code will appear on the screen. That QR code leads to an offline gallery where the employee can load his photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo booth.
2. Entry of the email address at the end of the photo sequence.
   In this case, the captured photo is sent directly to the employee's mailbox.
3. Download from an online gallery
   At the end of the recording, a code is displayed or printed on the touchscreen, which the employee can use to load his original photo and the various formats for the various target systems.

Additional uses

In order to use the purchase optimally, the following application options are open to you:

• Photo attraction at customer events & meetings
• Recordings of groups of visitors, e.g. after a tour of the company
• Use at employee parties (summer party, Christmas party ...}
• Employee photos (as explained above)
• Creation of biometric passport photos and ID photos
• Use at trade fairs to issue personalized “flyers”

The cost frame

The price for the purchase of a photo box optimized in this way starts at around €4,400 plus VAT and pays off for organizations with around 100 employees or more.
Of course, there is also the chance to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the photo box is taken over immediately.

recommendations

Since the implementation of the system in 2019, two systems have been permanently set up in this country and in Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by colleagues.

If we were able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to office@photobooth-deluxe.de.