Automatically photograph uniform employee images in Velen

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Can you always keep your stock of employee pictures up to date for one of the following areas?

• Exchange
• Employee IDs
• Intranet
• the CRM
• Credit cards
• HR systems

Then there is a photo box of Photo Booth Deluxe worth considering.

The use of a photo box for employee photos

The employees in your company have the option of creating and / or updating their individual employee photo at a fixed or periodically changing location (e.g. in the casino or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that you do not need additional staff on site.
You give your employees the opportunity to always identify themselves to 100% with their personal employee photo.

The staff photos can be automatically cut to the ideal format, removed from disturbing elements in the background and, if desired, saved in many dimensions and aspect ratios.

The solution

You position a photo box optimized for employee photos in your company (e.g. in the HR department, at the ID or at the entrance in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There, employees can sit down in front of the photo box, similar to a passport photo machine, and read the instructions for the necessary actions on the display.

The monitor serves as a touch screen at the same time as an input terminal for the necessary data such as B. ID, first name, family name and / or date of birth.
Alternatively, the photo box can also be programmed so that the data can be read in directly from the company ID. The employee data collected in this way are then later an element of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a confirmation option for internal / external use of the image.

After the employee picture has been taken, the background of the picture can be automatically exchanged for one or more backgrounds you have specified. The head is also determined for each photo, scaled to a specified size and positioned on the final image at a specified position.

The photo is saved in a size and aspect ratio specified by you (e.g. square for the ActiveDirectory). The file name is used to compare the saved photo and the internal employee data record. We would be happy to help your IT department specify the interface.

A biometric check and a cut to a biometric ID photo are available as an additional expansion stage.
The image output can take place simultaneously in various dimensions.
So you always have the right photo for
Instagram, Outlook, Twitter, WhatsApp & Co, LinkedIn, the CRM system
etc. ready.

Logically, each file can also be “branded” with a company logo and / or the name and position of the employee will be directly visible on the picture.

BENEFITS of automated photo processes for professional employee photos

• the employee photo box is noticeably cheaper than a booked portrait photographer
• automatic branding with your background and logo.
• perfect throughput speed when many employees have to be photographed in a short period of time
• RAW data can also be saved on request
• automatically created professional staff photos in maximum DSLR quality and studio lighting technology
• Employee images according to your corporate design
• minimal labor

How does the staff get their photo?

So that the CRM system or the ActiveDirectory alone does not come into possession of the new photos, there are three different ways for the employee to get his photo digitally.

1. Download from an online gallery
   At the end of the recording, a code is displayed or printed on the touchscreen, which the employee can use to download the original recording and the different formats for the various target systems.
2. Enter the email address at the end of the photo sequence.
   Then the captured photo is sent directly to the employee's inbox.
3. Download via QR code from an offline gallery
   The photo box provides its own WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the touchscreen. That QR code leads to an offline gallery from which the employee can download his photos. In contrast to the online gallery, this path only goes in the immediate vicinity of the Photo Box.

Other possible uses

In order to get the most out of your investment, you have the following options:

• Creation of biometric passport photos and ID photos
• Use at employee parties (summer party, Christmas party ...}
• Employee photos (as already explained)
• Use at trade fairs to create personalized "flyers"
• Pictures of groups of visitors, e.g. after a tour
• Photo attraction at customer events & congresses

The cost frame

The investment for purchasing a photo box optimized in this way starts at around € 4,400 plus VAT and is worthwhile for organizations with around 100 employees or more.
Of course, there is also the opportunity to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is kept immediately.

Customer ratings

Since the system was introduced in 2019, two systems have been permanently installed in Germany and Zurich.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by colleagues.

If we were able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.