Take standardized employee photographs automatically in Haselünne

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Can you always keep your inventory of employee photographs for one of the following areas up to date?

• Exchange
• HR systems
• ActiveDirectory
• Employee IDs
• the CRM

Then a photo booth is from Photo Booth Deluxe worth considering.

What should be achieved?

The employees in your company have the opportunity to create and / or update their own employee photo at a fixed or alternating location (e.g. in the casino or the company canteen or HR department).
It is important that this is achieved in the form of a self-service process and that extra personnel are not required on site.
You give your teams the opportunity to fully identify themselves at any time with their individual employee photo.

The staff photos are automatically adapted to the appropriate format, freed from annoying elements in the background and optionally saved in various formats and aspect ratios.

The solution

You place a photo box that is perfect for employee photos in your company (e.g. in the Katine, at the ID or at the entrance in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There the employees can stand in front of the photo box in the same way as with the passport photo machine and read the instructions for the necessary steps on the monitor.

The monitor serves as a touch screen at the same time as an input terminal for the necessary information such as B. ID, name, surname and / or date of birth.
Alternatively, the photo box can also be configured so that the data can be read in directly from the company ID card. The information collected in this way then becomes part of the file name of the employee photo taken.
Optionally, a data protection screen can also be displayed with a confirmation option for internal / external use of the image.

Following the photograph of the employee picture, the background of the picture can be automatically replaced with one or many of the backgrounds you have specified. The head of each photo is also located, scaled to a specified size and positioned on the final image at a defined position.

The photo will be saved in a size and aspect ratio that you have specified (e.g. square for the ActiveDirectory). A comparison is made between the saved portrait and the in-house employee data set via the name of the file. We would be happy to support your IT department in determining the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an optional expansion stage.
The image output can take place in several forms at the same time.
So you always have the right photo for
Twitter, Facebook, Instagram, the CRM system, XING
etc. lying ready.

Of course, each file can also be “personalized” with the help of the company logo and / or the name and position of the employee will appear directly on the picture.

ADVANTAGES of automated photo processes for professional employee photos

• RAW data can also be saved on request
• perfect throughput speed when many employees have to be photographed in a small time frame
• Employee photographs according to your corporate design
• the employee photo box is significantly cheaper than a booked photographer
• Self-made perfect staff photos in the highest DSLR quality and studio lighting technology
• The name of the employee can also be automatically inserted into the photo without manual rework.
• automatic branding with your background and logo.
• minimized work time
• extra data acquisition before or during the recording sequence

How does the photographed person get the photo?

So that the CRM system or the ActiveDirectory alone does not come into possession of the new photos, the employee can choose between three different ways to get his photo digitally.

1. Download via QR code from an offline gallery
   The photo box provides a private WLAN which the employee has to dial into.
   At the end of the sequence, a QR code is displayed on the screen. The QR code leads to the offline gallery in which the employee can copy down his recordings. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
2. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed on the touchscreen, which the employee can use to download the original photo and the various sizes for the different target systems.
3. Enter the e-mail address at the end of the photo sequence.
   The captured photo is immediately sent to the employee's mailbox.

Additional deployment options

To get the most out of your investment, you have the following options:

• Use at trade fairs to produce personalized “flyers”
• Recordings of groups of visitors, for example after a presentation
• Recording of biometric passport photos and ID photos
• Use at employee parties (summer party, Christmas party ...}
• Photo attraction at customer events & conferences

The cost frame

The price for purchasing such a perfected photo box starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course there is also the option to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the later purchase if the photo box is bought directly.

recommendations

Since the implementation of the system in 2019, two systems have been set up permanently in this country and in Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by colleagues.

If we are able to arouse your interest in automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.