Take standardized employee photographs automatically in Hilpoltstein

Reading time approx. 4 minutes.

You can find the latest and most reader-friendly version of the site here.<-- bitte KLICKEN!

Can you always keep your stock of employee photographs for one of the following areas up to date?

• the CRM
• Passport photos for travel planning
• ActiveDirectory
• Employee IDs
• Flyer
• Intranet
• Exchange
• HR systems

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

The use of a photo box for employee photos

The employees in your company get the chance to photograph and / or update their personal employee photo at a fixed or regularly changing location (e.g. in the casino or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional personnel are not needed on site.
You give your workforce the option to identify themselves at any time to 100% with their personal employee photo.

The staff photos can be automatically adapted to the ideal format, freed from disturbing elements in the background and optionally saved in many shapes and aspect ratios.

A suggested solution

You position a photo box optimized for employee photos in your company (e.g. in the Katine, at the ID or at the entrance in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There the employees will sit down in front of the photo box, similar to the passport photo machine, and see the instructions for the necessary actions on the screen.

The monitor serves as a touch screen at the same time as an input terminal for the necessary information such as B. Personnel number, first name, last name and / or date of birth.
Alternatively, the photo box can also be set up so that the data can be read directly from the company ID card. The employee data collected in this way are then a component of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a release option for internal / external use of the photo.

After the employee portrait has been taken, the background of the picture can be automatically replaced with one or various backgrounds you have specified. The head of each photo is also determined, scaled to a specified size and placed in a defined position on the final image.

The photo is saved in a size and format specified by you (eg square for the ActiveDirectory). The name of the image is used to compare the recorded image and the in-house employee data record. We would be happy to help your IT department clarify the import interface.

As an extra option, a biometric check and a cut on a biometric ID photo are available.
The image output can take place at the same time in different dimensions.
So you always have the right photo for
the CRM system, LinkedIn, Facebook, Twitter, Outlook
etc. within easy reach.

Of course, each file can also be “branded” with logos and / or the name and position of the employee are directly on the picture.

Advantages of automatic photo processes for reliable employee photos

• additional data acquisition before or during the recording sequence
• optional branding with your background and logo.
• Employee photographs according to your corporate design
• low workload
• Independently created professional staff photos in the best DSLR quality and studio flash technology
• The name of the employee can also be automatically inserted into the picture without manual rework.
• the employee photo box is significantly more cost-effective than a rented portrait photographer
• perfect throughput speed when many employees have to be photographed in a small time interval

How did the staff get the photo?

So that the CRM system or the ActiveDirectory alone does not benefit from the new recordings, the employee can choose between three different ways to receive his photo digitally.

1. Download from an online gallery
   At the end of the recording, a code is displayed or printed out on the touchscreen, which the employee can use to download his or her original photo and the various versions for the various target systems.
2. Enter the email address at the end of the photo sequence.
   Then the captured photo is immediately sent to the employee's inbox.
3. Download from an offline gallery via QR code
   The photo box provides its own WLAN which the employee has to dial into.
   At the end of the recording, a QR code is displayed on the touchscreen. This QR code leads to the offline gallery in which the employee can download his photos. In contrast to the online gallery, this path only goes in the immediate vicinity of the photobox.

Other possible uses

In order to get the most out of your investment, you have the following options:

• Employee photos (as already described)
• Photo attraction at customer events & meetings
• Use at trade fairs to produce personalized “flyers”
• Use at employee parties (summer party, Christmas party ...}
• Recording of biometric passport photos and ID photos
• Photos of groups of visitors, e.g. after a tour of the company

The cost frame

The cost of purchasing a photo box adapted in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the chance to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is purchased immediately.

Customer ratings

Since the implementation of the system in 2019, two photo boxes have been set up permanently in this country and in Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we are able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.