Automatically take standardized employee portraits in Haren

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Are you able to keep your stock of employee portraits up to date for one of the following areas?

• Intranet
• Outlook
• Exchange
• ActiveDirectory
• Employee IDs

Then there is a photo box of Photo Booth Deluxe worth considering.

The mission goal

The employees in your company are given the opportunity to create and/or update their own employee photo at a fixed or periodically changing location (e.g. in the casino or company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that additional employees are not needed on site.
You give your teams the opportunity to identify themselves to 100% around the clock with their personal employee photo.

The staff photos can be automatically adjusted to the best possible format, freed from annoying elements in the background and optionally saved in many dimensions and aspect ratios.

The solution

You place a photo box set up for employee photos in your company (e.g. in the Katine, at the ID card or at the entrance in a quiet corner.
The space requirement is approx. 1.5 mx 1 m.
There, the employees can stand in front of the photo box and read the instructions for the necessary actions on the touchscreen, just like at a passport photo machine.

The monitor serves as a touch screen in parallel as an input terminal for the necessary information, e.g. B. Personnel number, first name, surname and/or date of birth.
Alternatively, the photo box can also be configured in such a way that the data can be read immediately from the company ID card. The information collected in this way then becomes part of the file name of the employee photo taken.
Optionally, a data protection screen with a confirmation option for internal / external use of the image can also be set up.

After the photograph of the employee picture has been taken, the background of the photo can be automatically exchanged for one or more backgrounds specified by you. Likewise, the head is located for each photo, scaled to a specified size and positioned in a specified position on the final image.

The photo is saved in a size and aspect ratio defined by you (eg square for Active Directory). A comparison between the saved portrait and the internal employee data record takes place via the name of the file. We would be happy to support your IT department in determining the import interface.

A biometric check and an adaptation to a biometric ID photo are also available.
The image output can take place synchronously in many dimensions.
So you always have the best photo for
Twitter, XING, WhatsApp & Co, Facebook, Instagram
etc. are available.

Logically, each file can also be “personalized” with logos and/or the name and position of the employee can be included in the image.

Advantages of automatic photo processes for professional employee photos

• digital branding with your motif and logo.
• Employee portraits according to your corporate design
• low workload
• even the name of the employee can be digitally inserted into the photo without manual rework.
• the employee photo box is noticeably more cost-effective than a booked portrait photographer
• independently made perfect personal photos in maximum DSLR quality and studio flash technology
• additional data acquisition before or during the recording sequence
• perfect throughput speed when many employees need to be photographed in a small time frame
• RAW data is also backed up if necessary

How does the photographed person get the picture?

So that not only the CRM system or the Active Directory comes into possession of the new photos, the employee has three different ways to get his photo as a file.

1. Enter the email address at the end of the photo sequence.
   The photo taken is immediately sent to the employee's email address.
2. Download from an offline gallery via QR code
   The photo box provides a private WLAN that the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the touchscreen. The QR code leads to an offline gallery from which the employee can download his photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo booth.
3. Download from an online gallery
   At the end of the sequence, a code is displayed on the touchscreen or printed out, which the employee can use to download his original photo and the different sizes for the various target systems.

Other deployment options

In order to get the most out of your investment, you have the following options:

• Production of biometric passport photos and ID photos
• Use at employee parties (summer party, Christmas party ...}
• Use at trade fairs to create personalized "flyers"
• Employee photos (as already described)
• Recordings of groups of visitors, e.g. after a tour
• Photo attraction at customer events & meetings

The cost frame

The investment for the purchase of a photobooth adapted in this way starts at around €4,400 plus VAT and is therefore worthwhile for organizations with around 100 employees or more.
Of course, there is also the option to try out the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is retained.

recommendations

Since the system was implemented in 2019, two photo boxes have been permanently installed in Germany and Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we are able to arouse your interest in automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.