Automatically take standardized employee portraits in Rangsdorf

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Can you always keep your inventory of employee portraits for one of the following areas up to date?

• Flyer
• Intranet
• Passport photos for travel planning
• Exchange
• ActiveDirectory
• Outlook

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

The use of a photo box for employee photos

The employees in your company have the chance to take their own employee photo and / or bring it up to date at a fixed location or at alternating locations (e.g. in the casino or the company canteen or HR department).
It is important that this is the case in the form of a self-service process and that additional personnel are not needed on site.
You give your staff the option to fully identify themselves around the clock with their individual employee photo.

The staff photos can be automatically cut to the best possible format, removed from disruptive elements in the background and optionally saved in certain dimensions and aspect ratios.

Our proposed solution

You can place a photo box perfect for employee photos in your company (e.g. in the HR department, at the ID or at the reception in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can sit down in front of the photo box, similar to a passport photo machine, and read the operating instructions for the required actions on the monitor.

The screen serves as a touch screen at the same time as an input terminal for the required information such as B. ID, first name, family name and / or date of birth.
Alternatively, the photo box can also be set up so that the data can be read out immediately from the employee ID card. The information recorded in this way is then part of the file name of the employee photo taken.
Optionally, a data protection screen can also be set up with a confirmation option for internal / external use of the recording.

Following the photograph of the employee portrait, the background of the image can be automatically exchanged for one or different backgrounds you have specified. The head of each photo is also found, scaled to a specified size and placed in a specified position on the final image.

The photo is saved in a size and format specified by you (e.g. square for the ActiveDirectory). The name of the picture is used to compare the recorded portrait and the internal employee data record. We would be happy to support your IT department in defining the import interface.

A biometric check and a cut to a biometric ID photo are available as an extra expansion stage.
The image output can take place in parallel in different forms.
So you always have the right photo for
Instagram, LinkedIn, Twitter, XING, Facebook, Outlook
etc. at hand.

Of course, each file can also be “personalized” with the help of the company logo and / or the name and position of the employee can be directly visible on the image.

BENEFITS of automated photo processes for professional employee photos

• automatic branding with your background and logo.
• Employee portraits according to your corporate design
• minimized work time
• Independently created perfect staff photos in the highest DSLR quality and studio lighting technology
• Extra data acquisition before or during the recording sequence
• the employee photo box is noticeably cheaper than a booked photographer
• even the name of the employee can be automatically inserted into the picture without manual rework.

How does the photographed person get the picture?

So that the CRM system or the ActiveDirectory alone does not benefit from the new images, there are three different ways for the employee to receive his photo as a file.

1. Download via QR code from an offline gallery
   The photo box provides a private WLAN that the employee has to dial into.
   At the end of the sequence, a QR code is displayed on the screen. That QR code leads to the offline gallery in which the employee can save his photos. In contrast to the online gallery, this path only works in the immediate vicinity of the photo booth.
2. Download from an online gallery
   At the end of the sequence, a code is displayed or printed out on the touchscreen, which the employee can use to load his or her original recording and the various formats for the various target systems.
3. Enter the email address at the end of the photo sequence.
   In this case, the captured photo will be sent immediately to the employee's email address.

Other deployment options

To get the most out of your investment, you have the following options:

• Creation of biometric passport photos and ID photos
• Use at trade fairs to create personalized "flyers"
• Employee photos (as already described)
• Photo attraction at customer events & meetings
• Use at employee parties (summer party, Christmas party ...}
• Photos of groups of visitors, e.g. after a lecture

The need for investment

The price for purchasing a photo box that has been adapted in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the option to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is taken over immediately.

recommendations

Since the implementation of the system in 2019, two systems have been permanently installed in Germany and Switzerland.

The system is very well received by colleagues at WWZ AG in Zurich and at Haufe Lexware.

If we are able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to office@photobooth-deluxe.de.