Automatically create standardized employee portraits in Maisach

Reading time approx. 4 minutes.

You can find the latest and most reader-friendly version of the site here.<-- bitte KLICKEN!

Would you like to keep your stock of employee portraits for one of the following areas up to date?

• Outlook
• Employee IDs
• Exchange
• HR systems
• Intranet
• Internet
• the CRM
• Passport photos for travel planning
• cards

Then there is a photo box from Photo Booth Deluxe worth considering.

The mission goal

The employees in your company have the option of taking their personal employee photo and/or updating it at a fixed location or at a rotating location (e.g. in the dining room or company canteen or HR department).
It is important that this takes place in the form of a self-service process and that you do not need extra employees on site.
You give your teams the option to identify themselves completely around the clock with their individual employee photo.

The personal photos are automatically cut to the best format, freed from distracting elements in the background and saved in several formats and aspect ratios if desired.

Our proposed solution

You place a photo box set up for employee photos in your company (e.g. in the Katine, at the ID or at the entrance in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can sit in front of the photo box, similar to the photo booth, and read the instructions for the necessary actions on the touchscreen.

The monitor serves as a touch screen at the same time as an input terminal for the necessary data such as e.g. B. Personnel identifier, name, surname and/or date of birth.
Alternatively, the photo box can also be configured so that the data can be read directly from the employee ID card. The data recorded in this way then becomes part of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a sharing option for internal/external use of the photo.

After the employee portrait has been photographed, the background of the photo can be automatically replaced with one or various backgrounds specified by you. The head of each photo is also analyzed, adjusted to a specified size and positioned at a defined point on the final image.

The photo is saved in a size and aspect ratio that you specify (eg square for Active Directory). The file name is used to compare the photo taken with the in-house employee data record. We would be happy to support your IT department in determining the interface.

As an extra option, a biometric check and a cut on a biometric ID photo are available.
The image output can take place in parallel in various dimensions.
So you always have the right photo for
Outlook, Instagram, Facebook, XING
etc. lying ready.

Logically, each file can also be “personalized” with logos and/or the designation and position of the employee will be visible on the image.

Special advantages of automatic photo processes for professional employee photos

• minimal labor
• independently made reliable personal photos in maximum DSLR quality and studio lighting technology
• even the name of the employee can be digitally added to the picture without manual rework.
• the employee photo box is significantly cheaper than a hired portrait photographer
• optional branding with your motif and logo.
• Employee portraits according to your corporate design
• perfect throughput speed when many employees are to be photographed in a small period of time
• RAW data is also saved as required
• extra data acquisition before or during the recording sequence

How does the employee get the photo?

So that not only the CRM system or the Active Directory comes into possession of the new photos, there are three different ways for the employee to choose to receive his photo as a file.

1. Download from an offline gallery via QR code
   The Photobooth provides a private WLAN which the employee must dial into.
   At the end of the recording, a QR code is displayed on the touchscreen. The QR code leads to an offline gallery from which employees can save their photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
2. Enter the email address at the end of the photo sequence.
   Then the captured photo is sent directly to the employee's email address.
3. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed on the touchscreen, which the employee can use to download his original photo and the various formats for the various target systems.

Further deployment options

In order to get the most out of your investment, you have the following options:

• Employee photos (as described above)
• Use at employee parties (summer party, Christmas party ...}
• Creation of biometric passport photos and ID photos
• Photos of groups of visitors, for example after a presentation
• Use at trade fairs to create personalized "flyers"

The need for investment

The cost of purchasing a customized photo box starts at around €4,400 plus VAT, making it worthwhile for companies with around 100 employees or more.
Of course, there is also the chance to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the later purchase if the system is adopted immediately.

references

Since the system was introduced in 2019, two photo boxes have been permanently installed in Germany and Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we are able to arouse your interest in automated employee photos, then register at 09331 8021990 or send an e-mail to office@photobooth-deluxe.de.