Automatically take standardized employee portraits in Rheine

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Can you always keep your stock of employee portraits for one of the following areas up to date?

• the CRM
• Time cards
• Intranet
• Internet
• Passport photos for travel planning
• HR systems

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

What should be achieved?

The employees in your company are given the opportunity to photograph and/or update their own employee photo at a fixed location or at regularly alternating locations (e.g. in the casino or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that additional personnel are not needed on site.
You give your staff the opportunity to identify themselves completely at any time with their personal employee photo.

The staff photos can be automatically optimized to the right format, removed from annoying elements in the background and optionally saved in different sizes and aspect ratios.

One possible solution

You position a photo box optimized for employee photos in your company (e.g. in the Katine, at the ID or at the entrance in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There, the employees can stand in front of the photo box in a similar way to a passport photo machine and see the operating instructions for the necessary actions on the monitor.

The screen serves as a touchscreen at the same time as an input terminal for the necessary information such as e.g. B. ID, first name, last name and/or date of birth.
Alternatively, the photo booth can also be set up in such a way that the data is read directly from the employee ID card. The data collected in this way then subsequently becomes part of the file name of the employee photo taken.
Optionally, a data protection screen can also be displayed with a release option for internal / external use of the photo.

After the employee photo has been taken, the background of the photo can be automatically replaced with one or more backgrounds specified by you. The head is also located for each photo, adjusted to a specified size and positioned at a specified location on the final image.

The recording is saved in a size and format defined by you (eg square for Active Directory). The name of the file is used to compare the photo taken with the in-house employee data record. We would be happy to help your IT department clarify the interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra expansion stage.
The image output can take place in parallel in different dimensions.
So you always have the perfect photo for
Outlook, Twitter, Instagram, WhatsApp & Co, LinkedIn, the CRM system
etc. lying ready.

Of course, each file can also be “personalized” with the help of the company logo and/or the name and position of the employee will also appear on the image.

Special advantages of automatic photo processes for professional employee photos

• perfect throughput speed when many employees need to be photographed in a small period of time
• the employee photo box is noticeably cheaper than a booked portrait photographer
• Extra data acquisition before or during the recording sequence
• self-created perfect staff photos in the highest DSLR quality and studio flash technology
• Employee portraits according to your corporate design
• RAW data can also be saved on request
• optional branding with your motif and logo.
• minimized work time

How does the employee get the photo?

To ensure that the CRM system or ActiveDirectory is not the only one to benefit from the new photos, there are three different ways for the employee to choose from to also receive their photo digitally.

1. Download from an online gallery
   At the end of the sequence, a code is displayed on the touchscreen or printed out, which the employee can use to copy his original recording and the different versions for the various target systems.
2. Enter the e-mail address at the end of the photo sequence.
   In this case, the captured photo is immediately sent to the employee's email inbox.
3. Download via QR code from an offline gallery
   The photo box provides a private WLAN which the employee has to dial into.
   At the end of the recording, a QR code is displayed on the screen. The QR code leads to an offline gallery from which the employee can download his photos. In contrast to the online gallery, this path only works in the immediate vicinity of the Photo Box.

Further deployment options

In order to get the most out of your investment, you have the following options:

• Recording of biometric passport photos and ID photos
• Use at employee parties (summer party, Christmas party ...}
• Use at trade fairs to produce personalized “flyers”
• Employee photos (as already explained)
• Photo attraction at customer events & meetings
• Photos of groups of visitors, e.g. after a guided tour

The cost frame

The price for purchasing a photobox optimized in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the option to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the photo box is kept immediately.

Customer ratings

Since the implementation of the system in 2019, two systems have been set up permanently in this country and in Zurich.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system has met with great approval from the employees.

If we were able to arouse your interest in automated employee photos, please register at 09331 8021990 or send an email to office@photobooth-deluxe.de.

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