Create professional employee photos automatically in Schleiden

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Would you like to keep your stock of employee photos for one of the following areas up to date?

• the CRM
• Exchange
• Internet
• Intranet
• Flyer
• HR systems
• ActiveDirectory

Then there is a photo box of Photo Booth Deluxe worth considering.

The use of a photo box for employee photos

The employees in your company have the opportunity to create and / or update their own employee photo at a fixed or regularly changing location (e.g. in the dining room or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional personnel are not needed on site.
You give your staff the option to always identify themselves 100% with their own employee photo.

The staff photos are automatically optimized to the best possible format, freed from disturbing elements in the background and optionally saved in different dimensions and aspect ratios.

The solution

You position a photo booth perfect for employee photos in your company (e.g. in the HR department, at the ID or at the entrance in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can sit down in front of the photo box, similar to a passport photo machine, and see the instructions for the necessary steps on the display.

The screen serves as a touch screen at the same time as an input terminal for the required information such as B. Personnel number, first name, last name and / or date of birth.
Alternatively, the photo box can also be configured in such a way that the data can be read directly from the company ID card. The data collected in this way will later become part of the file name of the employee photo taken.
Optionally, a data protection screen with a checkbox for internal / external use of the employee profile can also be displayed.

After the photo of the employee has been photographed, the background of the photo can automatically be exchanged for one or different backgrounds you have specified. The head is also determined for each photo, scaled to a specified size and placed on the final image at a defined position.

The photo is saved in a size and format determined by you (e.g. square for the ActiveDirectory). A comparison between the saved portrait and the internal employee data record takes place via the name of the file. We would be happy to support your IT department in defining the import interface.

A biometric check and a cut for a biometric ID photo are available as an extra extension.
The image output can take place synchronously in different dimensions.
So you always have the best possible photo for
Twitter, Outlook, XING, WhatsApp & Co, the CRM system, Instagram
etc. ready.

Of course, each file can also be “personalized” with logos and / or the name and position of the employee will also be visible on the picture.

Advantages of automated photo processes for perfect employee photos

• low workload
• Optimized throughput speed when many employees have to be scanned in a short period of time
• digital branding with your motif and logo.
• the employee photo box is significantly more cost-effective than a booked portrait photographer
• Employee photos according to your corporate design
• RAW data can also be saved on request
• The name of the employee can also be automatically inserted into the picture without manual rework.
• optional data acquisition before or during the acquisition sequence
• Self-made professional staff photos in the best DSLR quality and studio lighting technology

How do the staff get their picture?

So that not only the CRM system or the ActiveDirectory get the new recordings, there are three different ways for the employee to receive his picture as a file.

1. Download from an online gallery
   At the end of the recording, a code is displayed or printed on the touchscreen, which the employee can use to download the original recording and the various sizes for the various target systems.
2. Download via QR code from an offline gallery
   The photobox provides its own WLAN that the employee has to dial into.
   At the end of the sequence, a QR code is displayed on the screen. The QR code leads to the offline gallery from which the employee can download his photos. In contrast to the online gallery, this way only works in the direct vicinity of the photo box.
3. Enter the email address at the end of the photo sequence.
   Then the captured photo is sent directly to the employee's email address.

Other uses

In order to make the best possible use of your investment, you have the following options:

• Employee photos (as already described)
• Recording of biometric passport photos and ID photos
• Photo attraction at customer events & congresses
• Use at trade fairs to produce personalized “flyers”
• Use at employee parties (summer party, Christmas party ...}

The cost frame

The investment for the acquisition of such a perfected photo box starts at approx. 4,400 € plus VAT and is worthwhile for companies with around 100 employees.
Of course, there is also the possibility to try out the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the photo box is purchased immediately.

recommendations

Since the implementation of the system in 2019, two systems have been set up permanently in this country and in Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we have aroused your interest in automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.