Inexpensive and professional employees can make recordings themselves in Eppstein

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You intend to keep your supply of employee recordings for one of the following areas up to date?

• HR systems
• the CRM
• Passport photos for travel planning
• Employee IDs
• Internet
• Outlook
• ActiveDirectory
• cards

Then there is a Photo Box from Photo Booth Deluxe worth a moment of your time.

The mission goal

The employees in your company have the opportunity to photograph and/or update the individual employee photo at a fixed or periodically changing location (e.g. in the dining room or company canteen or HR department).
It is essential that this is achieved in the form of a self-service process and that extra employees are not needed on site.
You give your teams the opportunity to identify themselves completely around the clock with their personal employee photo.

The staff photos are automatically optimized to the appropriate format, removed from annoying elements in the background and optionally saved in different formats and aspect ratios.

The solution

You position a photo box perfect for employee photos in your company (e.g. in the personnel department, at the ID office or at the reception in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There, the employees can sit in front of the photo box and see the instructions for the necessary steps on the touchscreen, similar to the photo booth.

The monitor serves as a touch screen at the same time as an input terminal for the necessary data, e.g. B. Employee ID, first name, last name and/or date of birth.
Alternatively, the photo box can also be programmed in such a way that the data is immediately read from the employee ID card. The information recorded in this way then becomes part of the file name of the employee photo taken.
Optionally, a disclaimer screen with a checkbox for internal/external use of the photo can also be displayed.

After photographing the employee portrait, the background of the recording can be automatically replaced with one or more backgrounds specified by you. The head is also located for each photo, scaled to a specified size and positioned at a defined point on the final image.

The recording is saved in a size and aspect ratio specified by you (eg square for Active Directory). A comparison between the stored portrait and the in-house employee data record takes place via the name of the file. We would be happy to support your IT department in specifying the interface.

A biometric check and a cut to a biometric ID photo are available as an optional extension.
The image output can take place at the same time in different dimensions.
So you always have the best possible photo for
Outlook, LinkedIn, Twitter, Facebook
etc. ready.

Of course, each file can also be “branded” with company logos and/or the employee's name and position will be included in the image.

BENEFITS of automatic photo processes for reliable employee photos

• RAW data is also saved as required
• additional data acquisition before or during the recording sequence
• Employee recordings according to your corporate design
• optimized throughput speed when many employees are to be scanned in a short time frame
• even the name of the employee can be automatically inserted into the photo without manual rework.
• minimized work time
• automatic branding with your motif and logo.
• Automated, reliable staff photos in the best DSLR quality and studio lighting technology

How did the staff come to the picture?

So that not only the CRM system or the Active Directory can benefit from the new photos, there are three different ways for the employee to choose from to get their picture digitally as well.

1. Download via QR code from an offline gallery
   The Photo Box provides a private WLAN that the employee has to dial into.
   At the end of the sequence, a QR code is displayed on the touchscreen. The QR code leads to an offline gallery from which the employee can copy their photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
2. Enter the e-mail address at the end of the photo sequence.
   In this case, the captured photo is immediately sent to the employee's e-mail inbox.
3. Download from an online gallery
   At the end of the sequence, a code is displayed or printed on the touchscreen, which the employee can use to load his original recording and the various formats for the different target systems.

Alternative deployment options

In order to make the most of the purchase, you have the following possible uses:

• Pictures of groups of visitors, e.g. after a tour
• Production of biometric passport photos and ID photos
• Use at employee parties (summer party, Christmas party ...}
• Employee photos (as already explained)
• Use at trade fairs to create personalized “flyers”

The need for investment

The price for the purchase of a photobooth adapted in this way starts at around €4,400 plus VAT and is already worthwhile for companies with around 100 employees or more.
Of course, there is also the opportunity to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is purchased directly.

recommendations

Since the system was introduced in 2019, two systems have been set up permanently in this country and in Zurich.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we are able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.