Inexpensive and professional photos taken independently for employees in the rain

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Would you like to keep your stock of employee photos for one of the following areas up to date?

• Employee IDs
• Business Cards
• Exchange
• HR systems
• Passport photos for travel planning
• Outlook
• ActiveDirectory
• the CRM

Then there is a Photo Box from Photo Booth Deluxe worth considering.

The use of a photo box for employee photos

The employees in your company have the chance to photograph and / or update the individual employee photo at a fixed or regularly alternating location (e.g. in the casino or the company canteen or HR department).
It is important that this is the case in the form of a self-service process and that additional personnel are not needed on site.
You give your workforce the chance to identify themselves completely at any time with their personal employee photo.

The staff photos can be automatically adjusted to the optimal format, freed from annoying elements in the background and, if desired, saved in various formats and aspect ratios.

Our proposed solution

You place a photo box optimized for employee photos in your company (e.g. in the Katine, at the ID or at the reception in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There, the employees will stand in front of the photo box, similar to a passport photo machine, and read the operating instructions for the required actions on the monitor.

The screen serves as a touchscreen at the same time as an input terminal for the necessary information such as B. Personal identification, first name, last name and / or date of birth.
Alternatively, the photo box can also be set up so that the data can be read directly from the company ID card. The data recorded in this way then becomes an element of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a confirmation option for internal / external use of the image.

Following the photograph of the employee portrait, the background of the recording can be automatically exchanged for one or various backgrounds you have specified. The head of each photo is also analyzed, scaled to a specified size and placed on the final image at a defined point.

The image is saved in a size and aspect ratio that you have specified (e.g. square for the ActiveDirectory). The name of the file is used to compare the saved photo and the internal employee data record. We would be happy to support your IT department in defining the interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra expansion stage.
The image output can take place at the same time in different dimensions.
So you always have the best photo for
Twitter, LinkedIn, XING, Facebook, WhatsApp & Co, the CRM system, Instagram
etc. lying ready.

Of course, each file can also be “personalized” with a company logo and / or the name and position of the employee can be immediately shown on the picture.

ADVANTAGES of automated photo processes for reliable employee photos

• RAW data are also saved on request
• optional data acquisition before or during the recording sequence
• Employee photos according to their corporate design
• automatic branding with your motif and logo.
• low workload
• even the name of the employee can be automatically inserted into the picture without manual rework.
• Optimized throughput speed when many employees have to be scanned in a short period of time
• Automated professional staff photos in the best DSLR quality and studio lighting technology

How does the employee get the photo?

So that not only the CRM system or the ActiveDirectory can enjoy the new photos, there are three different ways for employees to get their photos digitally.

1. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed out on the touchscreen, which the employee can use to copy down his or her original photo and the various sizes for the various target systems.
2. Enter the email address at the end of the photo sequence.
   The photo taken is then sent to the employee's mailbox.
3. Download via QR code from an offline gallery
   The Photo Box provides its own WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the touchscreen. That QR code leads to an offline gallery in which the employee can load his recordings. In contrast to the online gallery, this path only works in the immediate vicinity of the photo box.

Other uses

In order to make the best possible use of the acquisition, you have the following options:

• Use at employee parties (summer party, Christmas party ...}
• Recording of biometric passport photos and ID photos
• Use at trade fairs to produce personalized “flyers”
• Photos of groups of visitors, for example after a presentation
• Employee photos (as described above)
• Photo attraction at customer events & conferences

The need for investment

The cost of purchasing such a perfected photo box starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course there is also the chance to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is taken over immediately.

references

Since the implementation of the system in 2019, two systems have been set up permanently in this country and in Switzerland.

The system is very well received by employees at WWZ AG in Zurich and at Haufe Lexware.

If we are able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.