Take cheap and professional photos yourself in Heiligenhaus

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Do you want to keep your stock of employee photos for one of the following areas up to date?

• Employee IDs
• Intranet
• Passport photos for travel planning
• Internet
• Exchange
• cards
• HR systems
• ActiveDirectory

Then there is a Photo Box from Photo Booth Deluxe worth considering.

What should be achieved?

The employees in your company are given the option to create and / or update their individual employee photo at a fixed or periodically changing location (e.g. in the dining room or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional personnel are not needed on site.
You give your employees the opportunity to always fully identify themselves with their personal employee photo.

The staff photos can be automatically cut to the optimum format, freed from annoying elements in the background and, if desired, saved in many dimensions and aspect ratios.

One possible solution

You position a photo box optimized for employee photos in your company (e.g. in the Katine, at the ID or at the reception in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There the employees can stand in front of the photo box, similar to a passport photo machine, and see the operating instructions for the necessary steps on the touchscreen.

The monitor serves as a touch screen at the same time as an input terminal for the necessary data such as B. Employee ID, first name, family name and / or date of birth.
Alternatively, the photobox can also be programmed in such a way that the data can be read out immediately from the employee ID card. The employee data collected in this way will later become part of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a release option for internal / external use of the employee profile.

After the photo of the employee portrait, the background of the photo can be automatically exchanged for one or different backgrounds you have specified. The head is also found in every photo, adjusted to a specified size and placed in a defined position on the final image.

The recording is saved in a size and aspect ratio specified by you (e.g. square for the ActiveDirectory). A comparison is made between the saved image and the in-house employee data record via the name of the image. We would be happy to support your IT department in determining the connection.

A biometric check and a cut to a biometric ID photo are available as an extra expansion stage.
The image output can take place in parallel in several sizes.
So you always have the best possible photo for
Outlook, LinkedIn, Twitter, the CRM system, Instagram, WhatsApp & Co, XING
etc. ready.

Of course, each file can also be “personalized” with a company logo and / or the name and position of the employee are immediately visible on the picture.

Advantages of automated photo processes for reliable employee photos

• RAW data can also be saved if required
• additional data acquisition before or during the recording sequence
• Automatically created perfect staff photos in the highest DSLR quality and studio flash technology
• Employee photos according to their corporate design
• optimized throughput speed if many employees are to be photographed in a short period of time
• the employee photo box is noticeably cheaper than a hired portrait photographer
• minimal labor
• even the name of the person photographed can be digitally inserted into the photo without manual rework.
• automatic branding with your background and logo.

How does the employee get his photo?

So that not only the CRM system or the ActiveDirectory can benefit from the new images, the employee can choose between three different ways to get his image as a file.

1. Download from an online gallery
   At the end of the sequence, a code is displayed or printed on the screen, which the employee can use to copy down his or her original photo and the different versions for the different target systems.
2. Download via QR code from an offline gallery
   The photo box provides its own WLAN which the employee has to dial into.
   At the end of the recording, a QR code is displayed on the screen. The QR code leads to the offline gallery from which the employee can copy his pictures. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
3. Enter the email address at the end of the photo sequence.
   The photo taken is then sent to the employee's email address.

Other deployment options

In order to get the most out of your investment, you have the following options:

• Creation of biometric passport photos and ID photos
• Use at employee parties (summer party, Christmas party ...}
• Use at trade fairs to create personalized “flyers”
• Photo attraction at customer events & conferences
• Employee photos (as already explained)
• Photos of groups of visitors, for example after a presentation

The cost frame

The investment for purchasing such a perfected photo box starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the option to try out the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the photo box is purchased immediately.

references

Since the system was introduced in 2019, two photo boxes have been permanently installed in Germany and Zurich.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by employees.

If we have aroused your interest in automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.