Automated, inexpensive and professional employee portraits in Oerlinghausen

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You can always keep your inventory of employee portraits for one of the following areas up to date?

• Intranet
• Business Cards
• ActiveDirectory
• Employee IDs
• Internet
• the CRM
• Outlook
• HR systems

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

The mission goal

The employees in your company have the opportunity to create and/or update their own employee photo at a fixed location or at a periodically changing location (e.g. in the casino or company canteen or HR department).
It is essential that this is achieved in the form of a self-service process and that additional employees are not needed on site.
You give your teams the option to fully identify themselves at any time with their individual employee photo.

The personal photos are automatically cut to the right format, freed from disturbing elements in the background and optionally saved in a number of sizes and aspect ratios.

The solution

You position a photo box optimized for employee photos in your company (e.g. in the HR department, at the ID card office or at the reception in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There, the employees will stand in front of the photo booth in the same way as with the passport photo machine and see the instructions for the necessary steps on the display.

The monitor serves as a touch screen at the same time as an input terminal for the necessary data such as B. Personnel number, first name, surname and/or date of birth.
Alternatively, the photo box can also be configured in such a way that the data can simply be read from the company ID card. The data collected in this way then becomes part of the file name of the employee photo taken.
Optionally, a data protection screen with a checkbox for internal / external use of the image can also be displayed.

After the employee photo has been taken, the background of the photo can be automatically replaced with one or various backgrounds specified by you. The head is also located for each photo, scaled to a specified size and positioned at a specified location on the final image.

The photo is saved in a size and aspect ratio that you specify (eg square for Active Directory). A comparison between the saved image and the internal employee data record takes place via the name of the image. We would be happy to support your IT department in defining the interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra expansion stage.
The image output can take place in different forms at the same time.
So you always have the best possible photo for
the CRM system, Facebook, Twitter, WhatsApp & Co
etc. ready.

Of course, each file can also be “personalized” with company logos and/or the name and position of the employee can appear directly on the image.

Advantages of automated photo processes for professional employee photos

• optional data acquisition before or during the recording sequence
• automatic branding with your motif and logo.
• self-made reliable staff photos in the highest DSLR quality and studio lighting technology
• optimized throughput speed if many employees need to be photographed in a small time interval
• minimal labor
• Employee portraits according to your corporate design
• even the name of the employee can be automatically inserted into the picture without manual rework.
• RAW data can also be saved on request
• the employee photo box is noticeably cheaper than a booked photographer

How does the employee get his photo?

So that not only the CRM system or the Active Directory can enjoy the new photos, there are three different ways for the employee to choose from to get his photo digitally as well.

1. Enter the e-mail address at the end of the photo sequence.
   The captured photo is sent immediately to the employee's mailbox.
2. Download via QR code from an offline gallery
   The photo box provides a private WLAN that the employee has to dial into.
   At the end of the sequence, a QR code will appear on the screen. This QR code leads to an offline gallery where the employee can load his photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo booth.
3. Download from an online gallery
   At the end of the photo sequence, a code is displayed on the screen or printed out, which the employee can use to copy his original photo and the various sizes for the different target systems.

Alternative uses

To get the most out of your investment, you have the following options:

• Employee photos (as already described)
• Use at employee parties (summer party, Christmas party ...}
• Creation of biometric passport photos and ID photos
• Photo attraction at customer events & congresses
• Use at trade fairs to produce personalized “flyers”
• Pictures of groups of visitors, e.g. after a presentation

The cost frame

The price for purchasing a photo box perfected in this way starts at around €4,400 plus VAT and pays off for organizations with around 100 employees or more.
Of course, there is also the chance to test the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the photo box is taken over immediately.

recommendations

Since the system was introduced in 2019, two photo boxes have been permanently installed in this country and in Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.