Inexpensive and professional workforce portraits produce independently in Ditzingen

Reading time approx. 4 minutes.

You can find the latest and most reader-friendly version of the site here.<-- bitte KLICKEN!

Do you intend to keep your stock of workforce portraits for one of the following areas up to date?

• ActiveDirectory
• V cards
• Intranet
• Passport photos for travel planning
• the CRM
• HR systems
• Employee IDs
• Exchange
• Internet

Then there is a photo box of Photo Booth Deluxe worth a moment of your time.

The mission goal

The workforce in your company has the opportunity to photograph and / or update their personal employee photo at a fixed location or at a periodically changing location (e.g. in the dining room or the company canteen or HR department).
It is essential that this is achieved in the form of a self-service process and that additional personnel are not required on site.
You give your staff the option to always identify themselves 100% with their own employee photo.

The staff photos are automatically adapted to the best possible format, removed from annoying elements in the background and optionally saved in different shapes and aspect ratios.

A suggested solution

You place a photobooth set up for employee photos in your company (e.g. in the Katine, at the ID card or at the entrance in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can sit in front of the photo box, similar to a passport photo machine, and read the instructions for the required actions on the display.

The screen serves as a touch screen at the same time as an input terminal for the necessary data such as B. Personnel number, name, surname and / or date of birth.
Alternatively, the photo booth can also be configured in such a way that the data can simply be read from the company ID card. The information collected in this way then becomes a component of the file name of the employee photo taken.
Optionally, a data protection screen can also be displayed with a confirmation option for internal / external use of the photo.

After the employee picture has been taken, the background of the photo can automatically be exchanged for one or many of the backgrounds you have specified. The head of each photo is also determined, scaled to a specified size and placed in a defined position on the final image.

The photo is saved in a size and format specified by you (e.g. square for the ActiveDirectory). A comparison between the saved portrait and the internal employee data record takes place via the name of the file. We would be happy to help your IT department clarify the import interface.

A biometric check and a cut to a biometric ID photo are available as additional extensions.
The image output can take place in parallel in various forms.
So you always have the ideal photo for
Instagram, the CRM system, Twitter, Facebook, XING, LinkedIn, WhatsApp & Co, Outlook
etc. ready.

Of course, each file can also be “branded” with a company logo and / or the name and position of the employee can be directly on the picture.

Advantages of automated photo processes for reliable employee photos

• additional data acquisition before or during the acquisition sequence
• perfect throughput speed when many employees have to be photographed in a short time frame
• the employee photo box is noticeably cheaper than a rented portrait photographer
• Workforce portraits according to your corporate design
• optional branding with your motif and logo.
• automatically created, reliable staff photos in the highest DSLR quality and studio lighting technology
• low workload
• RAW data are also saved on request
• even the name of the employee can be automatically inserted into the picture without manual rework.

How does the employee get the picture?

So that not only the CRM system or the ActiveDirectory get the new pictures, there are three different ways for the staff to choose to get their picture as a file.

1. Enter the email address at the end of the photo sequence.
   In this case, the photo taken will be sent directly to the employee's email address.
2. Download via QR code from an offline gallery
   The photobooth provides its own WLAN which the workforce has to dial into.
   At the end of the photo sequence, a QR code is displayed on the screen. This QR code leads to an offline gallery in which the staff can save their photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
3. Download from an online gallery
   At the end of the recording, a code is displayed on the screen or printed out, which the staff can use to load their original recording and the different versions for the various target systems.

Other possible uses

To get the most out of your investment, you have the following options:

• Use at staff parties (summer party, Christmas party ...}
• Photo attraction at customer events & meetings
• Employee photos (as explained above)
• Production of biometric passport photos and ID photos
• Pictures of groups of visitors, e.g. after a tour of the company

The need for investment

The investment for the acquisition of such a perfected photo box starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees.
Of course, there is also the possibility to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the later purchase if the system is taken over directly.

recommendations

Since the system was introduced in 2019, two photo boxes have been permanently installed in Germany and Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we are able to arouse your interest in automated employee photos, call 09331 8021990 or send an e-mail to office@photobooth-deluxe.de.