Automated, inexpensive and professional workforce portraits in Olpe

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Are you able to keep your stock of staff portraits up to date for one of the following areas?

• Intranet
• HR systems
• ActiveDirectory
• the CRM
• Passport photos for travel planning

Then there is a Photo Box from Photo Booth Deluxe worth a moment of your time.

The use of a photo box for employee photos

The staff in your company have the opportunity to create and/or update the individual employee photo at a fixed location or at periodically alternating locations (e.g. in the dining room or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that you do not need additional personnel on site.
You give your employees the opportunity to always identify themselves to 100% with their personal employee photo.

The staff photos can be automatically adjusted to the right format, freed from disturbing elements in the background and optionally saved in many dimensions and aspect ratios.

One possible solution

You position a photo box perfect for employee photos in your company (e.g. in the Katine, at the ID or at the reception in a relaxed corner.
The space required is approx. 1.5 mx 1 m.
There, the employees can sit in front of the photo box, similar to the photo booth and see the operating instructions for the necessary actions on the monitor.

The monitor serves as a touchscreen at the same time as an input terminal for the necessary information such as B. ID, name, surname and/or date of birth.
Alternatively, the photo box can also be set up in such a way that the data is read in immediately from the employee ID card. The data collected in this way then becomes part of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be set up with a confirmation option for internal/external use of the employee portrait.

After the employee picture has been taken, the background of the recording can be automatically replaced with one or more backgrounds specified by you. Likewise, the head of each photo is determined, adjusted to a specified size and placed in a defined position on the final image.

The photo is saved in a size and aspect ratio specified by you (eg square for Active Directory). The name of the picture is used to compare the portrait taken with the internal employee data record. We would be happy to support your IT department in clarifying the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra expansion stage.
The image can be output in different formats at the same time.
So you always have the best possible photo for
Instagram, Twitter, LinkedIn, Facebook, Outlook, the CRM system, XING
etc. at hand.

Of course, each file can also be “branded” with company logos and/or the employee's name and position will be included on the image.

Advantages of automatic photo processes for reliable employee photos

• additional data acquisition before or during the acquisition sequence
• automatic branding with your motif and logo.
• The name of the person photographed can also be automatically inserted into the picture without manual rework.
• the employee photo box is noticeably cheaper than a rented portrait photographer
• low workload
• Staff portraits according to your corporate design
• RAW data can also be saved if required

How does the staff get their photo?

So that not only the CRM system or the Active Directory comes into possession of the new photos, there are three different ways for the workforce to get their picture digitally.

1. Download from an online gallery
   At the end of the photo sequence, a code is displayed on the touchscreen or printed out, which the workforce can use to download the original photo and the various sizes for the various target systems.
2. Download via QR code from an offline gallery
   The photo box provides a private WLAN which the workforce has to dial into.
   At the end of the photo sequence, a QR code will appear on the screen. The QR code leads to the offline gallery where the staff can load their pictures. In contrast to the online gallery, this path is only possible in the immediate vicinity of the photo box.
3. Enter the email address at the end of the photo sequence.
   In this case, the captured photo is sent directly to the employee's mailbox.

Other uses

To get the most out of your investment, you have the following options:

• Photo attraction at customer events & meetings
• Photos of groups of visitors, e.g. after a lecture
• Recording of biometric passport photos and ID photos
• Use at staff parties (summer party, Christmas party ...}
• Employee photos (as already described)

The need for investment

The investment for the purchase of a photo box adapted in this way starts at around €4,400 plus VAT and is therefore worthwhile for companies with around 100 employees or more.
Of course there is also the possibility to test the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is taken over immediately.

recommendations

Since the implementation of the system in 2019, two systems have been permanently installed in this country and in Switzerland.

The system is very popular with employees both at WWZ AG in Switzerland and at Haufe Lexware.

If we are able to arouse your interest in automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.