Good and inexpensive staff take photos themselves in Büttelborn

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Do you want to keep your supply of staff photos for one of the following areas up to date?

• Internet
• Exchange
• Outlook
• the CRM
• Time cards
• ActiveDirectory
• Employee IDs
• Passport photos for travel planning
• Intranet

Then a photobooth is from Photo Booth Deluxe worth a moment of your time.

The use of a photo box for employee photos

The staff in your company have the opportunity to create and/or update their personal employee photo at a fixed location or at periodically changing locations (e.g. in the dining room or company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that additional employees are not needed on the spot.
You give your staff the chance to identify themselves at any time to 100% with their personal employee photo.

The personal photos can be cut to the best format by machine, removed from annoying elements in the background and saved in several sizes and aspect ratios if desired.

Our proposed solution

You position a photo box optimized for employee photos in your company (e.g. in the HR department, at the ID or at the entrance in a quiet corner.
The space required is approx. 1.5 mx 1 m.
There, the employees can sit in front of the photo box, analogous to a passport photo machine, and see the instructions for the necessary actions on the screen.

The screen serves as a touchscreen at the same time as an input terminal for the necessary data such as e.g. B. Employee identifier, first name, last name and/or date of birth.
Alternatively, the photo box can also be programmed so that the data can be read directly from the employee ID card. The data recorded in this way then subsequently becomes part of the file name of the employee photo taken.
Optionally, a disclaimer screen with a confirmation option for internal/external use of the employee portrait can also be set up.

After the photograph of the employee picture has been taken, the background of the photo can be automatically exchanged for one or several backgrounds specified by you. The head of each photo is also analyzed, scaled to a specified size and positioned at a specified location on the final image.

The photo is saved in a size and format you specify (eg square for Active Directory). The name of the picture is used to compare the saved photo with the in-house employee data record. We would be happy to help your IT department specify the import interface.

A biometric check and a cut to a biometric ID photo are also available.
The image output can take place synchronously in different dimensions.
So you always have the right photo for
the CRM system, XING, Twitter, WhatsApp & Co, Instagram, Facebook
etc. ready.

Logically, each file can also be “branded” with company logos and/or the employee's name and position can be included on the image.

Advantages of automatic photo processes for perfect employee photos

• low workload
• optional branding with your motif and logo.
• Workforce photos according to your corporate design
• perfect throughput speed when a large number of employees are to be photographed in a short time frame
• the employee photo box is significantly cheaper than a rented photographer
• independently created perfect personal photos in maximum DSLR quality and studio flash technology
• RAW data can also be saved on request
• Extra data acquisition before or during the recording sequence
• The name of the employee can also be automatically inserted into the image without manual rework.

How does the employee get his picture?

So that the CRM system or Active Directory alone does not get hold of the new images, there are three different ways for the workforce to get their image as a file.

1. Download from an online gallery
   At the end of the recording, a code is displayed on the touchscreen or printed out, which the staff can use to copy their original recording and the different sizes for the different target systems.
2. Download via QR code from an offline gallery
   The photo box provides its own WLAN which the workforce has to dial into.
   At the end of the recording, a QR code will appear on the screen. This QR code leads to an offline gallery where employees can load their photos. In contrast to the online gallery, this path only works in the immediate vicinity of the photo box.
3. Enter the email address at the end of the photo sequence.
   The photo taken is sent immediately to the employee's mailbox.

Other possible uses

In order to make the best possible use of the acquisition, you have the following options:

• Creation of biometric passport photos and ID photos
• Photos of groups of visitors, for example after a tour of the company
• Use at staff parties (summer party, Christmas party ...}
• Use at trade fairs to produce personalized “flyers”
• Photo attraction at customer events & conferences
• Employee photos (as explained above)

The cost frame

The cost of purchasing a photo box adapted in this way starts at around €4,400 plus VAT and pays off for companies with around 100 employees or more.
Of course there is also the possibility to test the system in advance on a rental basis for 650 € + 1 € / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the photo box is taken over immediately.

recommendations

Since the system was introduced in 2019, two systems have been permanently set up in Germany and Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by colleagues.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.