Perfect field staff produce photographs independently in Versmold

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Would you like to keep your stock of field staff photographs for one of the following areas up to date?

• HR systems
• ActiveDirectory
• Employee IDs
• cards
• Passport photos for travel planning
• Exchange
• Internet
• the CRM
• Outlook

Then there is a photo box from Photo Booth Deluxe worth considering.

The mission goal

The field service employees in your company have the option of taking their own employee photo and / or bringing it up to date at a fixed or regularly changing location (e.g. in the casino or the company canteen or HR department).
It is important that this is achieved in the form of a self-service process and that extra personnel are not needed on site.
You give your employees the chance to identify themselves completely around the clock with their individual employee photo.

The staff photos are automatically adapted to the ideal format, freed from disruptive elements in the background and optionally saved in many shapes and aspect ratios.

A suggested solution

You position a photobox that is perfect for employee photos in your company (e.g. in the HR department, at the ID or at the reception in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There the employees will sit down in front of the photo box, similar to a passport photo machine, and see the instructions for the necessary actions on the display.

The screen serves as a touchscreen at the same time as an input terminal for the necessary information such as B. ID, first name, last name and / or date of birth.
Alternatively, the photo box can also be programmed so that the data can be read directly from the employee ID card. The information recorded in this way then becomes part of the file name of the employee photo taken.
Optionally, a disclaimer screen with a checkbox for internal / external use of the recording can also be displayed.

After the employee portrait has been taken, the background of the photo can be automatically exchanged for one or more backgrounds you have specified. The head of each photo is also determined, scaled to a specified size and positioned on the final image at a specified location.

The image is saved in a size and format specified by you (e.g. square for the ActiveDirectory). The name of the file is used to compare the recorded portrait and the in-house employee data set. We would be happy to support your IT department in defining the interface.

A biometric check and a cut to a biometric ID photo are available as additional extensions.
The image output can take place simultaneously in several dimensions.
So you always have the right photo for
WhatsApp & Co, Facebook, XING, LinkedIn, the CRM system, Instagram, Twitter, Outlook
etc. are available.

Of course, each file can also be “branded” with the help of the logo and / or the name and position of the employee will appear directly on the picture.

Advantages of automatic photo processes for reliable employee photos

• minimal labor
• Optimized throughput speed if many sales representatives are to be photographed in a short time frame
• The name of the employee can also be automatically inserted into the photo without manual rework.
• Automatically produced perfect staff photos in the best DSLR quality and studio lighting technology
• RAW data is also saved if necessary
• digital branding with your motif and logo.
• Sales representatives take photographs according to their corporate design

How do the staff get their picture?

So that the CRM system or the ActiveDirectory alone does not get the new photos, the sales representative can choose between three different ways to get his photo as a file.

1. Download from an online gallery
   At the end of the recording, a code is displayed or printed on the screen, which the sales representative can use to download the original recording and the various formats for the different target systems.
2. Enter the email address at the end of the photo sequence.
   The captured photo is immediately sent to the employee's email address.
3. Download via QR code from an offline gallery
   The photobooth provides its own WLAN which the sales representative must dial into.
   At the end of the sequence, a QR code is displayed on the touchscreen. The QR code leads to an offline gallery from which the sales representative can load his pictures. In contrast to the online gallery, this path only works in the immediate vicinity of the photobox.

Additional deployment options

To get the most out of your investment, you have the following options:

• Use at trade fairs to issue personalized “flyers”
• Employee photos (as already described)
• Use at sales force parties (summer party, Christmas party ...}
• Photos of groups of visitors, for example after a presentation
• Production of biometric passport photos and ID photos

The need for investment

The cost of purchasing a photo box adapted in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course there is also the chance to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the system is purchased directly.

Customer ratings

Since the implementation of the system in 2019, two systems have been permanently set up in this country and in Switzerland.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by colleagues.

If we have aroused your interest in automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.