Record perfect employee photos independently in Haigerloch

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Would you like to keep your inventory of employee admissions for one of the following areas up to date?

• Passport photos for travel planning
• the CRM
• ActiveDirectory
• Outlook

Then there is a photo box from Photo Booth Deluxe worth considering.

The mission goal

The employees in your company get the chance to photograph and/or update the individual employee photo at a fixed or periodically changing location (e.g. in the casino or the company canteen or HR department).
It is important that this is the case in the form of a self-service process and that additional employees are not needed on the spot.
You give your staff the option to always fully identify themselves with their personal employee photo.

The personal photos can be automatically optimized to the ideal format, freed from disturbing elements in the background and, if desired, saved in many dimensions and aspect ratios.

One possible solution

You place a photo box optimized for employee photos in your company (e.g. in the personnel department, at the ID office or at the reception in a relaxed corner.
The space requirement is approx. 1.5 mx 1 m.
There, the employees will sit in front of the photo box, similar to the photo booth, and see the operating instructions for the necessary steps on the display.

The screen serves as a touch screen at the same time as an input terminal for the necessary information such as B. Employee ID, first name, last name and/or date of birth.
Alternatively, the photo box can also be set up in such a way that the data can simply be read in from the company ID card. The data recorded in this way is then part of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a confirmation option for internal / external use of the recording.

Following the photograph of the employee picture, the background of the recording can be automatically replaced with one or different backgrounds specified by you. Likewise, the head is located for each photo, adjusted to a specified size and positioned in a defined position on the final image.

The photo is saved in a size and aspect ratio defined by you (eg square for Active Directory). A comparison is made between the recorded image and the internal employee data record via the name of the file. We would be happy to support your IT department in determining the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra option.
The image can be output in different sizes at the same time.
So you always have the right photo for
Twitter, LinkedIn, Facebook, the CRM system, Instagram
etc. ready.

Of course, each file can also be “personalized” with company logos and/or the name and position of the employee can appear directly on the image.

Special advantages of automatic photo processes for reliable employee photos

• minimized work time
• additional data acquisition before or during the acquisition sequence
• the employee photo box is noticeably cheaper than a booked portrait photographer
• even the name of the person photographed can be digitally inserted into the picture without manual rework.
• Independently created professional staff photos in maximum DSLR quality and studio lighting technology
• RAW data is also saved if necessary
• automatic branding with your background and logo.
• optimized throughput speed when many employees have to be photographed in a small period of time

How did the staff come to the picture?

So that not only the CRM system or the Active Directory comes into possession of the new photos, the employee has three different ways to choose from to get his photo digitally.

1. Download from an online gallery
   At the end of the recording, a code is displayed on the touchscreen or printed out, which the employee can use to download their original photo and the various versions for the various target systems.
2. Enter the e-mail address at the end of the photo sequence.
   The captured photo is sent immediately to the employee's mailbox.
3. Download via QR code from an offline gallery
   The photo box provides a private WLAN that the employee has to dial into.
   At the end of the sequence, a QR code is displayed on the screen. This QR code leads to an offline gallery from which employees can download their photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.

Alternative deployment options

In order to make the best possible use of the acquisition, you have the following possible uses:

• Photos of groups of visitors, for example after a presentation
• Recording of biometric passport photos and ID photos
• Employee photos (as already described)
• Use at trade fairs to produce personalized “flyers”
• Photo attraction at customer events & conferences
• Use at employee parties (summer party, Christmas party ...}

The cost frame

The cost of purchasing a photo box adapted in this way starts at around €4,400 plus VAT and is therefore worthwhile for organizations with around 100 or more employees.
Of course, there is also the opportunity to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is taken over immediately.

Customer ratings

Since the system was introduced in 2019, two systems have been permanently installed in Germany and Zurich.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by colleagues.

If we are able to arouse your interest in automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.