Take perfect employee photos independently in Quickborn

Reading time approx. 4 minutes.

You can find the latest and most reader-friendly version of the site here.<-- bitte KLICKEN!

Would you like to keep your stock of employee photos for one of the following areas up to date?

• ActiveDirectory
• Internet
• HR systems
• Employee IDs

Then there is a Photo Box from Photo Booth Deluxe worth considering.

What should be achieved?

The employees in your company have the opportunity to create and / or update their individual employee photo at a fixed or regularly changing location (e.g. in the casino or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that additional personnel are not needed on site.
You give your employees the opportunity to identify themselves to 100% at any time with their individual employee photo.

The staff photos are automatically optimized to the appropriate format, freed from annoying elements in the background and, if desired, saved in different shapes and aspect ratios.

A suggested solution

You position a photo box set up for employee photos in your company (e.g. in the HR department, at the ID card office or at the entrance in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can sit down in front of the photo booth, similar to the passport photo machine, and read the instructions for the necessary actions on the monitor.

The monitor serves as a touch screen in parallel as an input terminal for the required information such as B. Employee ID, first name, last name and / or date of birth.
Alternatively, the photo booth can also be configured in such a way that the data can simply be read from the employee ID card. The information collected in this way is then an element of the file name of the employee photo taken.
Optionally, a data protection screen can also be displayed with a release option for internal / external use of the image.

After the photo of the employee picture has been taken, the background of the photo can automatically be exchanged for one or many of the backgrounds you have specified. The head of each photo is also found, adjusted to a specified size and positioned on the final image at a specified location.

The image is saved in a size and format you specify (e.g. square for the ActiveDirectory). The name of the file is used to compare the photo taken and the internal employee data record. We would be happy to help your IT department specify the interface.

A biometric check and a cut to a biometric ID photo are available as an optional expansion stage.
The image output can take place simultaneously in various formats.
So you always have the best photo for
LinkedIn, Outlook, Facebook, Twitter, XING, Instagram, the CRM system
etc. within easy reach.

Logically, each file can also be “branded” with a company logo and / or the name and position of the employee will appear directly on the picture.

Advantages of automated photo processes for perfect employee photos

• Employee photos according to your corporate design
• the employee photo box is significantly cheaper than a booked portrait photographer
• Independently made reliable staff photos in best DSLR quality and studio lighting technology
• low workload
• Optimized throughput speed if many employees are to be photographed in a small time interval
• optional data acquisition before or during the recording sequence
• even the name of the employee can be automatically inserted into the picture without manual rework.
• digital branding with your motif and logo.
• RAW data are also saved on request

How does the employee get their photo?

So that not only the CRM system or the ActiveDirectory get the new photos, employees can choose between three different ways to get their picture digitally.

1. Download from an online gallery
   At the end of the sequence, a code is displayed on the screen or printed out, which the employee can use to download the original photo and the various sizes for the different target systems.
2. Enter the email address at the end of the photo sequence.
   Then the captured photo is sent directly to the employee's email inbox.
3. Download via QR code from an offline gallery
   The Photo Box provides a private WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the screen. That QR code leads to the offline gallery in which the employee can download his photos. In contrast to the online gallery, this path only works in the immediate vicinity of the photobox.

Further deployment options

To get the most out of your investment, you have the following options:

• Employee photos (as already explained)
• Use at employee parties (summer party, Christmas party ...}
• Recordings of groups of visitors, e.g. after a lecture
• Recording of biometric passport photos and ID photos
• Use at trade fairs to create personalized “flyers”

The cost frame

The price for purchasing a photobox optimized in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the option to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is kept immediately.

recommendations

Since the system was introduced in 2019, two systems have been set up permanently in this country and in Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we are able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.