Create professional employee portraits yourself in Schmelz

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Do you want to keep your stock of employee portraits for one of the following areas up to date?

• Passport photos for travel planning
• Exchange
• ActiveDirectory
• Intranet
• the CRM

Then there is a Photo Box from Photo Booth Deluxe worth considering.

The mission goal

The employees in your company have the opportunity to photograph and / or update their individual employee photo at a fixed or regularly alternating location (e.g. in the casino or the company canteen or HR department).
It is important that this is done in the form of a self-service process and that extra employees are not needed on the spot.
You give your staff the opportunity to always identify 100% with their own employee photo.

The staff photos can be automatically optimized to the best possible format, freed from annoying elements in the background and optionally saved in various dimensions and aspect ratios.

One possible solution

You place a photobox set up for employee photos in your company (e.g. in the HR department, at the ID or at the reception in a relaxed corner.
The space required is approx. 1.5 mx 1 m.
There the employees can stand in front of the photo booth, similar to the passport photo machine, and see the operating instructions for the necessary actions on the touchscreen.

The screen serves as a touch screen in parallel as an input terminal for the necessary information such as B. Employee ID, name, surname and / or date of birth.
Alternatively, the photo booth can also be set up so that the data can simply be read in from the employee ID. The employee data collected in this way are then part of the file name of the employee photo taken.
Optionally, a data protection screen can also be displayed with a confirmation option for internal / external use of the photo.

Following the recording of the employee picture, the background of the recording can be automatically exchanged for one or different backgrounds specified by you. In the same way, the head is located for every photo, adjusted to a specified size and positioned on the final image at a defined position.

The photo is saved in a size and format determined by you (e.g. square for the ActiveDirectory). The file name is used to compare the photographed image and the in-house employee data record. We would be happy to help your IT department specify the interface.

A biometric check and a cut to a biometric ID photo are also available.
The image output can take place in parallel in various dimensions.
So you always have the best photo for
Facebook, LinkedIn, WhatsApp & Co, Outlook
etc. ready.

Of course, each file can also be “branded” with a company logo and / or the name and position of the employee can be immediately shown on the picture.

Advantages of automated photo processes for professional employee photos

• even the name of the employee can be automatically inserted into the picture without manual rework.
• RAW data is also saved if necessary
• perfect throughput speed when many employees need to be scanned in a short period of time
• the employee photo box is significantly cheaper than a booked photographer
• additional data acquisition before or during the acquisition sequence
• low workload
• Employee portraits according to your corporate design
• automatic branding with your motif and logo.
• Independently created perfect staff photos in the highest DSLR quality and studio lighting technology

How does the photographed person get the picture?

So that the CRM system or the ActiveDirectory alone does not come into possession of the new recordings, there are three different ways for the employee to receive his picture digitally.

1. Download from an online gallery
   At the end of the recording, a code is displayed on the screen or printed out, which the employee can use to download his or her original photo and the different formats for the different target systems.
2. Download via QR code from an offline gallery
   The photo box provides its own WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the screen. The QR code leads to the offline gallery from which the employee can save his photos. In contrast to the online gallery, this path only works in the direct vicinity of the photo box.
3. Enter the email address at the end of the photo sequence.
   The photo taken is sent directly to the employee's email address.

Other possible uses

In order to make the best possible use of the acquisition, you have the following options:

• Employee photos (as already explained)
• Photos of groups of visitors, e.g. after a lecture
• Use at employee parties (summer party, Christmas party ...}
• Production of biometric passport photos and ID photos
• Use at trade fairs to produce personalized “flyers”

The need for investment

The price for purchasing a photobox optimized in this way starts at around € 4,400 plus VAT and pays off for organizations with around 100 employees.
Of course, there is also the chance to test the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the system is kept immediately.

recommendations

Since the system was implemented in 2019, two systems have been permanently installed in Germany and Zurich.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very popular with colleagues.

If we are able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an e-mail to office@photobooth-deluxe.de.