Create professional personal photos automatically in Biedenkopf

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Do you intend to keep your stock of personal photos for one of the following areas up to date?

• HR systems
• Employee IDs
• Exchange
• Internet
• Time cards
• ActiveDirectory
• Passport photos for travel planning
• the CRM

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

The use of a photo box for employee photos

The staff in your company have the option of photographing and/or updating their own employee photo at a fixed location or at regularly changing locations (e.g. in the casino or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that no extra staff is needed on site.
You give your workforce the opportunity to identify themselves to 100% at any time with their individual employee photo.

The personal photos are automatically cropped to the optimal format, freed from annoying elements in the background and optionally saved in a number of dimensions and aspect ratios.

The solution

You position a photo booth that is perfect for employee photos in your company (e.g. in the Katine, at the ID card or at the reception in a relaxed corner.
The space requirement is approx. 1.5 mx 1 m.
There, the employees will sit down in front of the photo box and read the instructions for the necessary steps on the monitor, as with the photo booth.

The monitor serves as a touchscreen at the same time as an input terminal for the required information such as B. Employee ID, name, surname and / or date of birth.
Alternatively, the photo box can also be set up in such a way that the data can be read directly from the company ID card. The information collected in this way is later part of the file name of the employee photo taken.
Optionally, a privacy screen can also be presented with a confirmation option for internal/external use of the employee portrait.

After photographing the employee portrait, the background of the image can be automatically replaced with one or many backgrounds specified by you. Likewise, the head of each photo is analyzed, scaled to a specified size and positioned at a specified location on the final image.

The image is saved in a size and aspect ratio that you specify (eg square for Active Directory). A comparison between the saved portrait and the internal employee data record takes place via the file name. We would be happy to support your IT department in determining the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra expansion stage.
The image output can take place at the same time in different dimensions.
So you always have the perfect photo for
WhatsApp & Co, the CRM system, Instagram, Outlook, Facebook, LinkedIn, Twitter, XING
etc. ready.

Of course, each file can also be “personalized” with the company logo and/or the employee's name and position will be immediately included in the image.

Advantages of automatic photo processes for perfect employee photos

• optional branding with your background and logo.
• additional data acquisition before or during the recording sequence
• The name of the person photographed can also be added to the photo by machine without manual rework.
• the employee photo box is significantly cheaper than a hired portrait photographer
• RAW data is also saved if necessary
• minimal labor
• perfect throughput speed when many personnel are to be photographed in a short period of time
• Personal photos according to your corporate design

How does the employee get the photo?

So that not only the CRM system or the Active Directory comes into possession of the new photos, there are three different ways for the staff to choose to also get their picture digitally.

1. Download from an offline gallery via QR code
   The photo box provides a private WLAN which the staff has to dial into.
   At the end of the recording, a QR code is displayed on the touchscreen. This QR code leads to the offline gallery where staff can download their photos. In contrast to the online gallery, this path is only possible in the immediate vicinity of the photo booth.
2. Download from an online gallery
   At the end of the photo sequence, a code is displayed on the touchscreen or printed out, which the staff can use to download their original photo and the different sizes for the various target systems.
3. Enter the email address at the end of the photo sequence.
   In this case, the captured photo is immediately sent to the employee's mailbox.

Other uses

In order to make the most of your investment, you have the following options:

• Photo attraction at customer events & congresses
• Use at staff parties (summer party, Christmas party ...}
• Use at trade fairs to produce personalized “flyers”
• Employee photos (as already explained)
• Pictures of groups of visitors, e.g. after a presentation

The cost frame

The price for purchasing a photo box perfected in this way starts at around €4,400 plus VAT and is therefore worthwhile for organizations with around 100 employees or more.
Of course, there is also the possibility to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the subsequent purchase if the photo box is purchased immediately.

references

Since the implementation of the system in 2019, two systems have been set up permanently in this country and in Switzerland.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very popular with employees.

If we have been able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.