Automatically create clean employee records in Hagen am Teutoburg Forest

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Would you like to keep your stock of employee admissions for one of the following areas up to date?

• Outlook
• Intranet
• Internet
• HR systems
• V cards

Then a photobooth is from Photo Booth Deluxe worth considering.

The use of a photo box for employee photos

The employees in your company get the chance to photograph and / or update the individual employee photo at a fixed or regularly alternating location (e.g. in the casino or the company canteen or HR department).
It is essential that this is achieved in the form of a self-service process and that additional personnel are not needed on site.
You give your employees the option to fully identify themselves at any time with their individual employee photo.

The staff photos are automatically optimized to the appropriate format, freed from annoying elements in the background and optionally saved in certain dimensions and aspect ratios.

Our proposed solution

You place a photo box optimized for employee photos in your company (e.g. in the Katine, at the ID card or at the reception in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can sit in front of the photo box, similar to the passport photo machine, and read the instructions for the necessary actions on the screen.

The screen serves as a touchscreen at the same time as an input terminal for the necessary information such as B. Employee ID, name, surname and / or date of birth.
Alternatively, the photo box can also be set up in such a way that the data can be read directly from the company ID card. The information collected in this way is then a component of the file name of the employee photo taken.
Optionally, a data protection screen can be displayed with a release option for internal / external use of the image.

Following the recording of the employee portrait, the background of the image can be automatically replaced with one or more backgrounds that you have specified. The head of each photo is also located, scaled to a specified size and positioned on the final image at a specified location.

The recording is saved in a size and aspect ratio you have specified (e.g. square for the ActiveDirectory). The name of the file is used to compare the saved portrait and the in-house employee data record. We would be happy to support your IT department in clarifying the interface.

A biometric check and a cut to a biometric ID photo are available as an option.
The image output can take place in many forms at the same time.
So you always have the best photo for
Twitter, WhatsApp & Co, the CRM system, Facebook, Instagram
etc. lying ready.

Of course, each file can also be “branded” with a company logo and / or the name and position of the employee can be immediately visible on the picture.

Advantages of automatic photo processes for professional employee photos

• Automated professional staff photos in maximum DSLR quality and studio lighting technology
• even the name of the employee can be automatically inserted into the photo without manual rework.
• digital branding with your background and logo.
• the employee photo box is noticeably more cost-effective than a booked photographer
• optimized throughput speed if many employees are to be photographed in a small time frame
• minimal labor
• optional data acquisition before or during the recording sequence
• RAW data is also saved if necessary
• Employee admission according to your corporate design

How does the employee get the picture?

So that the CRM system or the ActiveDirectory alone does not benefit from the new photos, there are three different ways for the employee to receive his picture as a file.

1. Download from an offline gallery via QR code
   The photo box provides a private WLAN which the employee has to dial into.
   At the end of the sequence, a QR code is displayed on the screen. The QR code leads to the offline gallery in which the employee can load his pictures. In contrast to the online gallery, this way only works in the immediate vicinity of the Photo Box.
2. Enter the email address at the end of the photo sequence.
   The photo taken is sent directly to the employee's mailbox.
3. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed out on the touchscreen, which the employee can use to load his or her original image and the various versions for the various target systems.

Other deployment options

In order to make the best possible use of the acquisition, you have the following options:

• Employee photos (as described above)
• Photo attraction at customer events & conferences
• Photos of groups of visitors, for example after a presentation
• Use at employee parties (summer party, Christmas party ...}
• Use at trade fairs to create personalized "flyers"

The need for investment

The investment for purchasing a photo box optimized in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course, there is also the opportunity to try out the system beforehand on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the photo box is taken over immediately.

recommendations

Since the implementation of the system in 2019, two systems have been set up permanently in this country and in Zurich.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to office@photobooth-deluxe.de.