Record clean employee admissions independently in Maintal

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Would you like to keep your supply of employee admissions for one of the following areas up to date?

• the CRM
• Exchange
• Employee IDs
• cards
• HR systems
• Internet
• Passport photos for travel planning
• Intranet
• ActiveDirectory

Then a photobooth is from Photo Booth Deluxe worth considering.

What should be achieved?

The employees in your company are given the opportunity to photograph and / or update their own employee photo at a fixed or regularly changing location (e.g. in the casino or the company canteen or HR department).
It is important that this is achieved in the form of a self-service process and that you do not need additional staff on site.
You give your employees the option to identify themselves to 100% around the clock with their personal employee photo.

The staff photos can be automatically adjusted to the best possible format, freed from disruptive elements in the background and optionally saved in various dimensions and aspect ratios.

A suggested solution

You position a photo box set up for employee photos in your company (e.g. in the HR department, at the ID card or at the entrance in a quiet corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can stand in front of the photo box in a similar way to a passport photo machine and read the instructions for the necessary steps on the monitor.

The monitor serves as a touch screen in parallel as an input terminal for the necessary information such as B. Employee ID, name, family name and / or date of birth.
Alternatively, the photo box can also be set up so that the data can simply be read from the company ID card. The information recorded in this way is then later part of the file name of the employee photo.
Optionally, a data protection screen with a checkbox for internal / external use of the image can also be displayed.

After the photo of the employee picture, the background of the photo can automatically be exchanged for one or different backgrounds you have specified. The head of each photo is also located, scaled to a specified size and positioned on the final image at a defined point.

The recording is saved in a size and aspect ratio that you have specified (e.g. square for the ActiveDirectory). The name of the file is used to compare the photographed photo and the internal employee data record. We would be happy to support your IT department in specifying the interface.

A biometric check and an adaptation to a biometric ID photo are available as an extra extension.
The image output can happen synchronously in different sizes.
So you always have the perfect photo for
Instagram, WhatsApp & Co, Outlook, Facebook, XING, Twitter, LinkedIn
etc. ready.

It goes without saying that each file can also be “branded” with logos and / or the name and position of the employee are directly on the picture.

ADVANTAGES of automated photo processes for professional employee photos

• minimal labor
• optional branding with your background and logo.
• the employee photo box is significantly cheaper than a booked portrait photographer
• automatically produced perfect staff photos in maximum DSLR quality and studio lighting technology
• optional data acquisition before or during the acquisition sequence
• even the name of the employee can be digitally added to the photo without manual rework.
• RAW data is also saved if necessary

How does the employee get the photo?

So that not only the CRM system or the ActiveDirectory can benefit from the new images, there are three different ways for employees to choose from to receive their image digitally.

1. Enter the e-mail address at the end of the photo sequence.
   In this case, the captured photo is immediately sent to the employee's email address.
2. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed on the screen, which the employee can use to load his or her original photo and the different sizes for the different target systems.
3. Download from an offline gallery via QR code
   The photo box provides a private WLAN which the employee has to dial into.
   At the end of the sequence, a QR code is displayed on the screen. That QR code leads to the offline gallery from which the employee can download his photos. In contrast to the online gallery, this path only goes in the immediate vicinity of the photo box.

Other possible uses

In order to make the best possible use of the purchase, you have the following options:

• Employee photos (as explained above)
• Photos of groups of visitors, e.g. after a lecture
• Use at employee parties (summer party, Christmas party ...}
• Recording of biometric passport photos and ID photos
• Use at trade fairs to create personalized “flyers”
• Photo attraction at customer events & meetings

The cost frame

The price for purchasing a photo booth that has been adapted in this way starts at around € 4,400 plus VAT and pays off for companies with around 100 employees.
Of course there is also the possibility to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is taken over immediately.

recommendations

Since the implementation of the system in 2019, two photo boxes have been permanently installed in Germany and Switzerland.

Both at WWZ AG in CH and at Haufe Lexware, the system is very well received by employees.

If we have aroused your interest in automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.