Pick up clean employee admissions independently in Mayen

Reading time approx. 4 minutes.

You can find the latest and most reader-friendly version of the site here.<-- bitte KLICKEN!

Do you intend to keep your stock of employee records for one of the following areas up to date?

• Passport photos for travel planning
• HR systems
• Employee IDs
• ActiveDirectory
• cards
• the CRM

Then there is a photo box from Photo Booth Deluxe worth a moment of your time.

The use of a photo box for employee photos

The employees in your company have the opportunity to photograph and/or update their personal employee photo at a fixed location or at periodically alternating locations (e.g. in the casino or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that additional personnel are not needed on site.
You give your workforce the chance to identify themselves completely around the clock with their individual employee photo.

The staff photos can be automatically adjusted to the best possible format, freed from annoying elements in the background and optionally saved in different dimensions and aspect ratios.

A suggested solution

You place a photo box set up for employee photos in your company (e.g. in the Katine, at the ID card or at the entrance in a quiet corner.
The space requirement is approx. 1.5 mx 1 m.
There, the employees will stand in front of the photo box, analogous to a passport photo machine, and read the instructions for the necessary actions on the monitor.

The monitor serves as a touch screen at the same time as an input terminal for the required data, e.g. B. Personnel number, first name, last name and/or date of birth.
Alternatively, the photobooth can also be configured in such a way that the data is read in immediately from the employee ID card. The information recorded in this way will later become part of the file name of the employee photo taken.
Optionally, a disclaimer screen can also be displayed with a confirmation option for internal / external use of the photo.

After the photograph of the employee picture has been taken, the background of the photo can be automatically exchanged for one or several backgrounds specified by you. The head is also identified for each photo, scaled to a specified size and positioned in a specified position on the final image.

The recording is saved in a size and aspect ratio you specify (eg square for Active Directory). A comparison between the recorded image and the internal employee data record takes place via the file name. We would be happy to help your IT department clarify the import interface.

A biometric check and an adaptation to a biometric ID photo are available as an optional expansion stage.
The image can be output in many sizes at the same time.
So you always have the best photo for
WhatsApp & Co, Facebook, Outlook, Instagram, XING, the CRM system, LinkedIn
etc. within easy reach.

Logically, each file can also be “branded” with company logos and/or the name and position of the employee can be immediately included in the image.

Advantages of automated photo processes for professional employee photos

• perfect throughput speed if many employees are to be photographed in a short period of time
• Automatically produced professional personal photos in maximum DSLR quality and studio flash technology
• The name of the employee can also be digitally inserted into the picture without manual rework.
• the employee photo box is noticeably cheaper than a rented portrait photographer
• RAW data is also backed up as required
• Extra data acquisition before or during the recording sequence
• Employee admission according to your corporate design

How does the employee get the photo?

So that not only the CRM system or the Active Directory comes into possession of the new images, there are three different ways for the employee to choose to receive their image as a file.

1. Entry of the email address at the end of the photo sequence.
   The photo taken is immediately sent to the employee's mailbox.
2. Download via QR code from an offline gallery
   The photobox provides a private WLAN which the employee has to dial into.
   At the end of the recording, a QR code is displayed on the touchscreen. This QR code leads to an offline gallery where employees can download their recordings. In contrast to the online gallery, this path only works in the direct vicinity of the photo box.
3. Download from an online gallery
   At the end of the photo sequence, a code is displayed on the touchscreen or printed out, which the employee can use to download their original photo and the various sizes for the different target systems.

Further deployment options

In order to make the best possible use of the acquisition, you have the following options:

• Use at trade fairs to create personalized “flyers”
• Employee photos (as explained above)
• Use at employee parties (summer party, Christmas party ...}
• Photo attraction at customer events & conferences
• Photos of groups of visitors, e.g. after a tour of the company
• Production of biometric passport photos and ID photos

The need for investment

The investment for the purchase of a photo box adapted in this way starts at around €4,400 plus VAT and pays off for companies with around 100 employees or more.
Of course, there is also the possibility to try out the system beforehand on a rental basis for €650 + €1/employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the photo box is kept immediately.

recommendations

Since the implementation of the system in 2019, two systems have been set up permanently in this country and in Zurich.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system has met with great approval from employees.

If we were able to arouse your interest in automated employee photos, then call 09331 8021990 or send an email to office@photobooth-deluxe.de.