Automatically take clean employee photos in Witzenhausen

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Are you able to keep your stock of employee photos for one of the following areas up to date?

• ActiveDirectory
• cards
• Outlook
• Intranet

Then there is a photo box from Photo Booth Deluxe worth considering.

What should be achieved?

The employees in your company have the opportunity to create and/or update their own employee photo at a fixed or regularly changing location (e.g. in the casino or the company canteen or human resources department).
It is important that this is the case in the form of a self-service process and that you do not need additional personnel on site.
You give your employees the chance to identify themselves completely with their own employee photo at any time.

The personal photos are automatically optimized to the ideal format, freed from annoying elements in the background and optionally saved in several formats and aspect ratios.

The solution

You position a photo booth optimized for employee photos in your company (e.g. in the Katine, at the ID or at the reception in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees will stand in front of the photo box and read the instructions for the necessary steps on the display, as with the passport photo machine.

The screen serves as a touchscreen at the same time as an input terminal for the necessary data such as B. Employee ID, first name, last name and/or date of birth.
Alternatively, the Photo Box can also be set up in such a way that the data can be read directly from the company ID card. The data collected in this way is then part of the file name of the employee photo taken.
Optionally, a disclaimer screen with a checkbox for internal / external use of the image can also be displayed.

After the employee portrait has been photographed, the background of the image can be automatically replaced with one or various backgrounds specified by you. The head of each photo is also analyzed, adjusted to a specified size and positioned in a defined position on the final image.

The recording is saved in a size and format defined by you (eg square for the Active Directory). A comparison is made between the saved image and the internal employee data record via the file name. We would be happy to support your IT department in clarifying the connection.

A biometric check and an adaptation to a biometric ID photo are available as an additional expansion stage.
The image output can take place in many forms at the same time.
So you always have the ideal photo for
Outlook, LinkedIn, Instagram, Facebook, Twitter
etc. at hand.

Of course, each file can also be “personalized” with company logos and/or the employee's name and position can also be visible on the image.

Special advantages of automated photo processes for professional employee photos

• RAW data is also saved if necessary
• Company photos according to your corporate design
• additional data acquisition before or during the recording sequence
• even the name of the person photographed can be automatically inserted into the picture without manual rework.
• the employee photo box is significantly cheaper than a rented portrait photographer
• Optimized throughput speed if many employees are to be photographed in a short time frame
• minimized work time
• automatically produced professional staff photos in maximum DSLR quality and studio lighting technology
• optional branding with your background and logo.

How did the staff get the photo?

So that not only the CRM system or the Active Directory comes into possession of the new photos, there are three different ways for the company employees to choose to also receive their photo as a file.

1. Download via QR code from an offline gallery
   The photobooth provides a private WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the screen. The QR code leads to an offline gallery from which employees can download their photos. In contrast to the online gallery, this way only works in the immediate vicinity of the photo box.
2. Entry of the email address at the end of the photo sequence.
   The photo taken is sent directly to the employee's email address.
3. Download from an online gallery
   At the end of the sequence, a code is displayed on the screen or printed out, which the employee can use to download their original photo and the different sizes for the various target systems.

Additional uses

In order to get the most out of your purchase, you have the following options:

• Pictures of groups of visitors, e.g. after a tour
• Employee photos (as already explained)
• Production of biometric passport photos and ID photos
• Photo attraction at customer events & meetings
• Use at company parties (summer party, Christmas party ...}

The cost frame

The cost of purchasing a photo box adapted in this way starts at around €4,400 plus VAT and is already worthwhile for organizations with around 100 employees or more.
Of course there is also the opportunity to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the photo box is taken over immediately.

references

Since the introduction of the system in 2019, two photo boxes have been permanently installed in this country and in Switzerland.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very well received by colleagues.

If we are able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an e-mail to office@photobooth-deluxe.de.