Automatically take clean employee portraits in Schweinfurt

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Can you always keep your stock of employee portraits for one of the following areas up to date?

• Outlook
• Business Cards
• Passport photos for travel planning
• Intranet
• Internet
• the CRM
• Employee IDs
• Exchange
• ActiveDirectory

Then there is a photo box from Photo Booth Deluxe worth considering.

The mission goal

The employees in your company have the opportunity to create and / or update their individual employee photo at a fixed or periodically alternating location (e.g. in the dining room or the company canteen or HR department).
It is important that this takes place in the form of a self-service process and that extra employees are not needed on site.
You give your workforce the chance to always identify 100% with their own employee photo.

The staff photos are automatically cut to the optimum format, freed from annoying elements in the background and optionally saved in different shapes and aspect ratios.

A suggested solution

You position a photo booth perfect for employee photos in your company (e.g. in the HR department, at the ID card or at the reception in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees can stand in front of the photo box in a similar way to a passport photo machine and read the operating instructions for the required steps on the screen.

The monitor serves as a touchscreen at the same time as an input terminal for the necessary information such as B. ID, first name, family name and / or date of birth.
Alternatively, the Photo Box can also be programmed so that the data can be read directly from the company ID card. The data recorded in this way are then part of the file name of the employee photo taken.
Optionally, a data protection screen can also be displayed with a confirmation option for internal / external use of the image.

After the employee picture has been taken, the background of the photo can be automatically replaced with one or different backgrounds you have specified. Likewise, the head of each photo is located, scaled to a specified size and placed on the final image at a specified location.

The image is saved in a size and aspect ratio that you specify (e.g. square for the ActiveDirectory). A comparison between the saved portrait and the in-house employee data record takes place via the file name. We would be happy to support your IT department in defining the import interface.

A biometric check and a cut to a biometric ID photo are available as an option.
The image output can take place in different dimensions at the same time.
So you always have the best photo for
Instagram, WhatsApp & Co, XING, Twitter, Facebook, LinkedIn, the CRM system
etc. ready.

Of course, each file can also be “branded” with the help of the company logo and / or the name and position of the employee can be directly visible on the picture.

Advantages of automatic photo processes for professional employee photos

• automatic branding with your background and logo.
• optional data acquisition before or during the acquisition sequence
• low workload
• Company portraits according to your corporate design
• the employee photo box is significantly more cost-effective than a hired photographer
• if necessary, RAW data are also saved
• The name of the employee can also be automatically inserted into the picture without manual rework.

How does the employee get the photo?

So that not only the CRM system or the ActiveDirectory get the new photos, employees can choose between three different ways to get their photos digitally.

1. Enter the email address at the end of the photo sequence.
   The photo taken is then immediately sent to the employee's mailbox.
2. Download from an online gallery
   At the end of the recording, a code is displayed or printed on the screen, which the employee can use to copy down his or her original photo and the different sizes for the different target systems.
3. Download from an offline gallery via QR code
   The photo box provides its own WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the screen. This QR code leads to an offline gallery in which employees can download their photos. In contrast to the online gallery, this way only works in the direct vicinity of the Photo Box.

Alternative uses

In order to make the most of your investment, you have the following options:

• Photo attraction at customer events & meetings
• Photos of groups of visitors, e.g. after a lecture
• Employee photos (as described above)
• Use at company parties (summer party, Christmas party ...}
• Use at trade fairs to produce personalized “flyers”
• Creation of biometric passport photos and ID photos

The cost frame

The cost of purchasing such a customized photo box starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees or more.
Of course, there is also the opportunity to test the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be credited to the later purchase if the system is purchased directly.

recommendations

Since the system was introduced in 2019, two photo boxes have been set up permanently in this country and in Switzerland.

Both at WWZ AG in Switzerland and at Haufe Lexware, the system is very well received by employees.

If we were able to arouse your curiosity for automated employee photos, then register at 09331 8021990 or send an email to office@photobooth-deluxe.de.