Automatically take standardized employee photos in Overath

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Can you always keep your stock of employee images for one of the following areas up to date?

• cards
• ActiveDirectory
• the CRM
• Internet
• Intranet
• HR systems
• Exchange
• Outlook
• Passport photos for travel planning

Then there is a Photo Box from Photo Booth Deluxe worth a moment of your time.

The use of a photo box for employee photos

The employees in your company have the option of photographing their own employee photo and / or bringing it up to date at a fixed or alternating location (e.g. in the casino or the company canteen or HR department).
It is essential that this takes place in the form of a self-service process and that additional employees are not needed on the spot.
You give your staff the option to always identify themselves 100% with their own employee photo.

The staff photos are automatically cut to the appropriate format, freed from annoying elements in the background and optionally saved in many formats and aspect ratios.

The solution

You position a photobooth set up for employee photos in your company (e.g. in the HR department, at the ID card office or at the reception in a relaxed corner.
The space requirement is approx. 1.5m x 1m.
There, the employees will sit down in front of the photo box, similar to a passport photo machine, and read the instructions for the necessary actions on the display.

The screen serves as a touchscreen in parallel as an input terminal for the necessary data such as B. Personnel number, first name, last name and / or date of birth.
Alternatively, the photo box can also be configured so that the data can be read directly from the employee ID card. The information collected in this way is then an element of the file name of the employee photo taken.
Optionally, a disclaimer screen with a release option for internal / external use of the image can also be set up.

After the photo of the employee's picture has been taken, the background of the recording can be automatically replaced with one or various backgrounds you have specified. The head of each photo is also found, adjusted to a specified size and placed in a specified position on the final image.

The recording is saved in a size and aspect ratio specified by you (e.g. square for the ActiveDirectory). A comparison is made between the recorded portrait and the internal employee data record via the name of the image. We would be happy to support your IT department in clarifying the connection.

A biometric check and an adaptation to a biometric ID photo are available as an extra extension.
The image output can take place in parallel in various forms.
So you always have the right photo for
Instagram, XING, Twitter, Facebook
etc. at hand.

Of course, each file can also be “personalized” by means of a company logo and / or the name and position of the employee can immediately appear on the picture.

Advantages of automated photo processes for professional employee photos

• Independently created reliable staff photos in the highest DSLR quality and studio flash technology
• if necessary, RAW data are also saved
• minimized work time
• the employee photo box is noticeably cheaper than a booked portrait photographer
• Employee images according to your corporate design
• optimized throughput speed if many employees have to be photographed in a short period of time
• The name of the employee can also be automatically inserted into the photo without manual rework.
• digital branding with your motif and logo.

How does the employee get their photo?

So that the CRM system or the ActiveDirectory alone does not come into possession of the new images, the employee can choose between three different ways to get his image digitally.

1. Enter the email address at the end of the photo sequence.
   Then the captured photo is sent directly to the employee's mailbox.
2. Download from an online gallery
   At the end of the photo sequence, a code is displayed or printed out on the screen, which the employee can use to load his or her original image and the various sizes for the various target systems.
3. Download via QR code from an offline gallery
   The photo box provides a private WLAN which the employee has to dial into.
   At the end of the photo sequence, a QR code is displayed on the touchscreen. The QR code leads to an offline gallery from which the employee can download his pictures. In contrast to the online gallery, this path only works in the immediate vicinity of the photo box.

Additional deployment options

In order to make the best possible use of the purchase, you have the following options:

• Photo attraction at customer events & meetings
• Photos of groups of visitors, for example after a tour of the company
• Use at trade fairs to produce personalized “flyers”
• Production of biometric passport photos and ID photos
• Use at employee parties (summer party, Christmas party ...}
• Employee photos (as explained above)

The cost frame

The investment for the acquisition of a photo box adapted in this way starts at around € 4,400 plus VAT and is worthwhile for companies with around 100 employees.
Of course, there is also the option to try out the system in advance on a rental basis for € 650 + € 1 / employee photo plus VAT per week.
1/2 of the rent will be offset against the subsequent purchase if the photo box is kept immediately.

references

Since the system was introduced in 2019, two photo boxes have been permanently installed in Germany and Zurich.

Both at WWZ AG in Zurich and at Haufe Lexware, the system is very popular with colleagues.

If we have been able to arouse your curiosity for automated employee photos, call 09331 8021990 or send an email to office@photobooth-deluxe.de.

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